Chapter 3.01
ADVANCE TRAVEL EXPENSE FUND

Sections:

3.01.010    Fund created—Purpose.

3.01.020    Source and nature of fund.

3.01.030    Regulations for expenditure—Provisions to assure repayment.

3.01.010 Fund created—Purpose.

There is created a special revolving account in the amount of five thousand dollars within the general fund, to be known as the advance travel expense revolving fund. The money in the account shall be used only for the purpose of making allowances to an elected or appointed official or employee of the city in advance of expenditures incurred by such official or employee for travel expenses for city purposes authorized in advance in accordance with city ordinances or other applicable regulations or policies. (Ord. 2771 § 1, 1984: Ord. 2092 § 1 (part), 1977).

3.01.020 Source and nature of fund.

A.    The city council may provide for the deposit of money in the advance travel expense revolving fund from any legally available source from time to time as the city council deems necessary.

B.    The account shall be maintained in a bank, to be determined from time to time by the finance director, as a checking account and advances to officials and employees shall be by check drawn by the finance director against that checking account. The checking account shall be replenished by warrant. (Ord. 2771 § 2, 1984: Ord. 2092 § 1 (part), 1977).

3.01.030 Regulations for expenditure—Provisions to assure repayment.

A.    The city shall have a prior lien against, and the right to withhold, any and all funds payable or to become payable by the city to any officer or employee to whom an advance has been made from the advance travel expense revolving fund up to the amount of such advance, and for interest at the rate of ten percent per annum, until such time as repayment or justification for actual expenditures has been made. No further advance from the advance travel expense revolving fund shall be made to any officer or employee at any time such officer or employee is delinquent in accounting for or repaying a prior advance from that fund.

B.    On or before the tenth day following the close of the authorized travel period for which expenses have been advanced to any officer or employee from the fund, that officer or employee shall submit a fully itemized travel expense voucher for all reimbursable items legally expended, accompanied by the unexpended portion of such advance, if any. Any advance from the fund, or any portion of any such advance, not repaid or accounted for in the time and manner specified herein shall bear interest at the rate of ten percent per annum from the date of default until paid.

C.    All advances made from the fund shall be made under appropriate rules and regulations as prescribed by the State Auditor. (Ord. 2771 § 3, 1984: Ord. 2092 § 1 (part), 1977).