Chapter 5.37
SPECIAL EVENT
Sections:
5.37.010 Purpose.
“Special event” refers to any parade, fair, show, festival, carnival, circus, rally, party, filming of a movie, video, or television show, motorcade, run, street dance, bike-a-thon, race, walk, athletic event, or other attended entertainment or celebration that is to be held entirely or in part on publicly owned property and/or public right-of-way but will still impact or have an impact on the regular and routine use by the general public of such property or right-of-way. Any activity that will be hosted in whole or in part on land that is owned or controlled by the city of Yelm, as well as on public rights-of-way, and which will include the sale of goods or services by nonprofit or for-profit businesses, is also referred to as a special event. (Ord. 1095 § 1 (Exh. A), 2023).
5.37.020 Special events.
A. The following special events may be authorized, subject to specific limitations in this section and such additional conditions as may be established by public services director or their designee:
1. Circuses, carnivals, rodeos, fairs, car shows or similar transient amusement or recreational activities occurring on city property and/or public right-of-way. A temporary use permit is required when the event is on a private property. Staff shall ensure that health and fire safety is considered and adequate parking is provided.
2. Indoor or outdoor sales sponsored by schools or other nonprofit organizations for no more than three days per event and no more than four times in any calendar year. A temporary use permit is required when the event is on a private property.
3. Outdoor vending. No outdoor vendor shall occupy parks without an approved park use request.
4. Rental of the Yelm Community Center.
5. City park rental.
6. Farmers market.
7. Uses found to be similar in nature and impacts to those listed above.
All businesses must obtain a Yelm business license and have a liability insurance in the amount of $1,000,000. The city of Yelm shall be named as an additional insured.
B. Standards for Farmers Markets. A farmers market in the city of Yelm provides a place where local growers and artisans can offer their fresh and locally grown produce and crafts for sale. A farmers market is not for the purpose of reselling farm products nor for selling used or household goods. In addition to the standards listed above, the farmers market shall meet the following standards:
1. Markets shall be operated only by a nonprofit corporation organized under the laws of the state of Washington, comprised of growers and farmers from Yelm and the immediate surrounding area.
2. Liability insurance in the amount of $1,000,000 will be required at all times the market is open. The city of Yelm shall be named as an additional insured.
3. At all times the market is in operation, a market manager or administrator shall be in place to oversee the functioning and organization of the market. The contact information for the manager or administrator shall be provided to the city.
4. Markets are limited to locations:
a. On lots not used for residential purposes in commercial zones which are improved to current city standards;
b. On city owned property that meets the criteria in subsection (B)(4)(a) of this section; provided, that it shall not be in a city park;
c. On collector or local access streets in a commercial zone, as approved by city council.
5. Markets may only operate from April through October. Infrequent and limited term specialty days outside of the above timeframe will be considered on a case by case basis.
6. Seventy percent of gross sales must be from the following categories:
a. Fresh farm products, including locally grown fresh vegetables and fruits, herbs, nuts, honey, dairy products, eggs, poultry, meats and fish. Also included in this category are fresh flowers, nursery stock, and plants.
b. Value-added farm products, including preserves, jams and jellies, vinegar, wine, cider, syrups, salsas, smoked meats, and salad dressings made from locally grown farm products.
c. Flowers and other value-added farm products, including bouquets, wreaths, vines and gourds, and personal care products made from predominately locally produced products.
d. Processed farm foods not made on site including juices, preserved foods, candies, pastries, cookies, muffins, breads, pies and related take-home desserts, yogurt, ice cream, puddings, and premade sandwiches.
7. Up to 30 percent of gross sales can be from the following categories:
a. Prepared foods made fresh on site available for sale and immediate consumption. Vendor must be owner/operator of business and not operating under a franchise.
b. Handcrafted items including leather goods, wood craft, body care products, candles, aromatic floral and herb mixes, beadwork, basketry, pottery, jewelry, clothes, blankets, and clothing. Commercial kits, molds, patterns, prefabricated forms, and ready-made objects which have been painted or embellished, imported, or secondhand items are not eligible.
8. One nonprofit or community booth.
9. One local business booth each day of operation.
10. Sanitation shall be provided by either agreement of use of restroom facilities convenient to the site, or by portable sanitation facilities. Portable sanitation facilities must be located or screened in a manner to not be visible from the traveling public.
11. Sales reports shall be reported to the administrator every three months with a final report at the end of October.
12. An approved operation agreement between the farmers market association and the city of Yelm is required. (Ord. 1095 § 1 (Exh. A), 2023).