2-22
COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD:
a. The CDBGAB shall be an authorized commission of the city.
b. The members of the CDBGAB shall be called commissioners.
c. The CDBGAB shall meet on the dates set per subsection 2-22d5 at seven o’clock (7:00) P.M. in the City Hall council chambers.
d. The CDBGAB shall adhere to the following guidelines:
1. Composition; Appointment Of Members: The CDBGAB shall consist of five (5) members who shall be residents of the city. Members shall not be officers or employees of the city. All members shall serve at the will and pleasure of the city council. Each member of the city council shall appoint a person to serve on the CDBGAB to represent that council member’s interest with the community. The mayor shall appoint an additional two (2) persons to serve on the commission.
2. Term Of Office: The five (5) members of the CDBGAB appointed by their respective council members shall serve a four (4) year term commencing on January 1 following a general municipal election at which the appointing council member was elected. In the event the office of any appointing council member becomes vacant during the term thereof, the term of the commission member appointed by such council member shall terminate thirty (30) days after such vacancy occurs. The additional two (2) members of the CDBGAB appointed by the mayor shall serve terms concurrent with the mayor.
3. Vacancies And Dismissals: Vacancies on the CDBGAB shall be filled by nomination of the council member who made the appointment or that council member’s successor. Any dismissal shall be without cause or merit and shall be affirmed by the appointing council member of each respected commissioner appointed by city council.
4. Absence From Meetings: If a member of the commission is absent from three (3) successive regular meetings without being excused by the commission or is absent for any reason for more than four (4) regular meetings during a twelve (12) month period, the office of such member shall be vacated and the chairperson shall immediately notify the appointing city council member that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by the appointing council member.
5. The CDBGAB board shall meet on those dates and times which coincide with the meeting times and dates of the planning commission and only when business of the CDBGAB is required to be transacted.
6. Records: The commission shall cause proper, accurate and permanent records of official acts and proceedings to be kept, and such records shall have the same status as records of other administrative departments of the city. Minutes, resolutions, and official records of the commission shall be filed with the city clerk.
7. Organization: The commission shall elect one of its members as chairperson, and such election shall be held as soon as practicable. Appointment as chairperson shall be for twelve (12) months. No member shall be reelected to serve as chairperson after having served a twelve (12) month appointment during his/her term on the commission. Elections of chairpersons by the commission shall be fair and without any bias or prejudice to that commissioner.
8. Compensation: Members of the commission shall receive compensation for their services as set by resolution of the city council. The secretary of the commission shall submit to the finance officer at the end of each calendar month, a statement showing the number of meetings of the CDBGAB attended by each member during each month. A member shall not be paid for attendance at a commission meeting if that member was absent from that meeting, regardless of whether the absence was excused or unexcused. No additional compensation shall be paid for expenses incurred by the members of the commission in the performance of their duties, except that the city council may from time to time authorize in advance, expenditures for attendance at seminars, institutes, or other meetings which the city council finds to be beneficial to the commissioners in the performance of their duties, and in the best interest of the city. All claims shall be filed with the finance officer and shall be subject to audit and approval by the city council. (Ord. #1335, §1; Ord. #1478, §1; Ord. #1584, §1; Ord. #1639, §7)