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Chapter 3.25
CIVIC ACTION COMMISSION

Sections:

3.25.010    Established – Composition and qualifications – Appointments.

3.25.020    Purpose.

3.25.030    Terms of office.

3.25.040    Compensation – Expenditures.

3.25.050    Removal or vacancy of members.

3.25.060    Officers – Staff liaison.

3.25.070    Meetings.

3.25.080    Rules.

3.25.090    Quorum.

3.25.100    Report to council.

3.25.110    Absence from meeting.

3.25.010 Established – Composition and qualifications – Appointments.

A. Established. There is established a city civic action commission.

B. Composition and qualifications. The commission shall consist of nine members. At least seven of the members shall be residents of the city. Up to two members may be business persons, with a business in Pleasant Hill, who are nonresidents or persons living outside the corporate limits but within the city’s sphere of influence.

C. Appointments. The members of the commission shall be appointed by a majority vote of the city council on the recommendation of the council interview and nominating subcommittee. (Ord. 946 § 9, 2021; Ord. 868 § 1, 2012; Ord. 802 § 1, 2005; 1991 code § 2-42.1)

3.25.020 Purpose.

The purpose of the commission is to aid the council in the discharge of its responsibilities by:

A. Providing assistance and advice to the city council concerning public and private programs that affect the quality of city life, including: residential and commercial improvements; public facilities; city beautification; cultural improvements; and general civic improvements;

B. Sponsoring city programs at the request of the council;

C. Keeping the general public informed about such programs and their progress; and

D. Encouraging and utilizing active citizen participation in improving the quality of life in the city. (Ord. 802 § 1, 2005; 1991 code § 2-42.2)

3.25.030 Terms of office.

The term of office of each member shall be four years. (Ord. 802 § 1, 2005; 1991 code § 2-42.3)

3.25.040 Compensation – Expenditures.

All members shall serve without compensation. The commission may not employ consultants or incur other expenditures without prior approval of the city council. (Ord. 802 § 1, 2005; 1991 code § 2-42.4)

3.25.050 Removal or vacancy of members.

A member of the commission may be removed by a majority vote of the council. A vacancy is filled in the same manner as the original appointment. A person appointed to fill a vacancy serves for the remainder of the unexpired term. (Ord. 802 § 1, 2005; 1991 code § 2-42.5)

3.25.060 Officers – Staff liaison.

A. Officers. The commission shall elect a chair and vice-chair from among its members. Each officer shall serve for a term of one year and until the successor of each is elected.

B. Staff liaison. The city manager shall designate an employee of the city to serve as staff liaison and secretary to the commission for the purpose of recording minutes of commission proceedings, maintaining a continuity of records and assisting with community outreach. (Ord. 802 § 1, 2005; 1991 code § 2-42.6)

3.25.070 Meetings.

The commission shall meet at least once monthly for the purposes set forth in PHMC § 3.25.020. Meetings shall be held at city hall at 6:30 p.m. on the first Wednesday of each month. These regular and any special meetings shall be conducted in conformance with the Ralph M. Brown Act, Government Code section 54950 and following. (Ord. 802 § 1, 2005; 1991 code § 2-42.7)

3.25.080 Rules.

The commission shall adopt rules and procedures for the orderly conduct of its business. (Ord. 802 § 1, 2005; 1991 code § 2-42.8)

3.25.090 Quorum.

A quorum is required for the transaction of official business. Five members of the commission constitutes a quorum for the transaction of business. (Ord. 868 § 2, 2012; Ord. 802 § 1, 2005; 1991 code § 2-42.9)

3.25.100 Report to council.

The commission shall report to the city council at least once per year on the activities and actions of the commission. The report may be presented orally during a regular council meeting as part of the published agenda business. (Ord. 802 § 1, 2005; 1991 code § 2-42.10)

3.25.110 Absence from meeting.

A. If a member of the commission is absent without cause from three successive regular meetings of the commission, the office becomes vacant automatically. The commission shall immediately notify the council of the vacancy.

B. A member is not absent without cause if his or her absence is due to illness or is unavoidable, and the member gives notice to the chair or staff liaison before the date of the meeting that he or she will be absent and the reason for the absence. (Ord. 802 § 1, 2005; 1991 code § 2-42.11)