Chapter 3.55
PETTY CASH FUNDS
Sections:
3.55.010 Petty Cash Funds in City departments – Fund created.
3.55.010 Petty Cash Funds in City departments – Fund created.
The Controller is hereby authorized to establish a Petty Cash Fund in each department of the City. The fund shall be established out of the Other Supplies Account. Each fund shall contain not more than $200.00 with these exceptions:
(A) Water and Sewer Utilities, $300.00.
(B) Swonder, $1,500.
(C) Mesker Zoo, $3,000.
(D) Stadium Parking, $1,700.
(E) Utility Meter Deposits Refunds, $3,000.
(F) Hartke Pool, $700.00.
(G) Neighborhood pools, $450.00. [Ord. G-2010-10 § 1, passed 4-13-10; Ord. G-2009-7 § 1, passed 5-18-09; Ord. G-98-6, passed 2-9-98; Ord. F-82-1, passed 2-22-82; Ord. G-81-53, passed 12-14-81. 1962 Code, Art. 3, Ch. 34, § 1; 1982 Code § 30.420; 1983 Code § 3.30.420.]
3.55.020 Custodian.
(A) In each department wherein there is established a Petty Cash Fund, the department head or another City employee, as assigned, shall be designated as the custodian of the fund.
(B) The Custodian may use the monies within the fund to pay small or emergency items of operating expenses of a total cost not to exceed $30.00. The original receipt shall be taken for each expenditure. (This does not apply to funds used for facility change-making purposes or utility meter refunds.)
(C) The custodian shall periodically, but not less frequently than quarterly, file with the Controller a voucher indicating the total amount of cash expended from this fund with original receipts attached for reimbursement.
(D) Petty cash funds are subject to audit at any time by the Controller or a representative.
(E) If petty cash abuse is considered a problem, the Controller may, at the Controller’s discretion, request surrender of funds to the City.
(F) When the custodian leaves City employment, all monies and receipts must be turned in to the Controller’s office for audit and reconciliation prior to the employee’s departure. [Ord. G-98-6, passed 2-9-98; Ord. F-82-1, passed 2-22-82; Ord. G-81-53, passed 12-14-81. 1962 Code, Art. 3, Ch. 34, § 2; 1982 Code § 30.421; 1983 Code § 3.30.421.]
3.55.030 Duties.
(A) The custodian may use the monies within the fund to pay small or emergency items of operating expenses of a total cost not to exceed $20.00. The original of a receipt shall be taken for each expenditure.
(B) No expenditure of more than $20.00 shall be made without a purchase order.
(C) The custodian shall periodically, but not less frequently than quarterly, file with the Controller a voucher indicating the total amount of cash expended from this fund with original receipts attached. [Ord. F-82-1, passed 2-22-82; Ord. G-81-53, passed 12-14-81. 1962 Code, Art. 3, Ch. 34, § 3; 1982 Code § 30.422; 1983 Code § 3.30.422.]
3.55.040 Reimbursement.
Upon receipt of the voucher described in EMC 3.55.030(C), the Controller may reimburse the Petty Cash Fund using funds from the proper account in the same manner as is required for other City expenditures. [Ord. F-82-1, passed 2-22-82; Ord. G-81-53, passed 12-14-81. 1962 Code, Art. 3, Ch. 34, § 4; 1982 Code § 30.423; 1983 Code § 3.30.423.]
3.55.050 Effective date.
The ordinance codified in this chapter shall be in full force and effect from and after its passage by the Common Council, approval by the Mayor, and legal publication as required. [Ord. F-82-1, passed 2-22-82; Ord. G-81-53, passed 12-14-81. 1962 Code, Art. 3, Ch. 34, § 5; 1982 Code § 30.424; 1983 Code § 3.30.424.]