Chapter 2.50
Public Library
Sections:
2.50.080 City library trust fund.
2.50.010 Board created.
There is hereby created a board for the City, to be known and designated as the “Brownsville Public Library Advisory Board,” the creation, organization, powers and duties of which shall be provided for in ORS 357.400 through 357.621, and as further set forth in this chapter. [Ord. 485 § 1, 1979; 1981 Compilation § 1-4.1.]
2.50.020 Membership and term.
The Board will consist of five members appointed by the Mayor pursuant to the rules of the Council. No more than two shall be nonresidents. One member shall initially hold office for one year, one member shall hold office for two years, one member shall hold office for three years, and two members shall hold office for four years from July 1st in the year of their appointment. Succeeding appointees shall hold office for a term of four years from July 1st in the year of their appointment. At the expiration of the term of any member of such Board, the Mayor shall appoint a new member or may reappoint a member for a term of four years. If a vacancy occurs, the Mayor shall appoint a new member for the unexpired term. No person shall hold appointment as a member for more than two consecutive terms, but any person may be reappointed again to the Board after an interval of one year. Members of the Brownsville City Library Board holding office at the time of enactment of this chapter shall hold office for the terms for which they were appointed. [Ord. 485 § 2, 1979; 1981 Compilation § 1-4.2.]
2.50.030 Organization.
The Public Library Advisory Board shall meet and organize by the election of a chairman from among its members and shall hold regularly scheduled monthly meetings. The Librarian shall serve as Secretary to the Board and keep a record of its actions. All minutes shall be forwarded to the City Administrator for inclusion in the public record. [Ord. 485 § 3, 1979; 1981 Compilation § 1-4.3.]
2.50.040 Powers and duties.
The powers, duties and responsibilities of the Advisory Board are as follows:
A. Advise the Council on appointment of librarians and staff, and compensation for librarians and staff.
B. Advise the Council on formulating rules and policies for the governance of the library.
C. Prepare and submit an annual operating budget to the Budget Committee.
D. Advise the Council on any future site for public library buildings, future location of library facilities, and entering into contracts.
E. Select suitable materials to be available in the library.
F. Advise the Council on library fees and charges to be collected.
G. Monitor the library’s fiscal activities to make certain the budget is not exceeded.
H. Coordinate the efforts of groups or individuals to enhance the City library trust fund and advise the Council on disbursement of the monies deposited therein.
I. Keep the Council updated on all activities.
J. Other such duties as directed by the Council. [Ord. 485 § 4, 1979; 1981 Compilation § 1-4.4.]
2.50.050 Librarian.
A. The Librarian shall notify the City in advance and receive approval of all expenditures, except where specific exceptions have been granted. Such exceptions shall be in writing and approved by the Council.
B. The Librarian shall maintain a record of all collections of dues, charges, fines and other receipts of funds, showing the source and amount thereof. All such funds shall be turned in to the City no later than at the end of each week and a receipt obtained from the City for inclusion in the Librarian’s records. These records shall be subject to audit at any time.
C. The Librarian shall be under the administrative control of the City Administrator and shall be governed by the policies recommended by the Library Advisory Board and approved by the Council.
D. The Librarian shall make and keep current at all times a complete inventory of library-owned nonexpendable equipment and supplies.
E. The Librarian shall maintain a separate inventory of all items on loan or display, showing their ownership and disposition. [Ord. 485 § 5, 1979; 1981 Compilation § 1-4.5.]
2.50.060 City Administrator.
A. The City Administrator shall receive all income generated by the library facility and credit it to the appropriate receipts line item.
B. The City Administrator, when advised by the Library Advisory Board of the value of material gifts received and accepted by the library, shall prepare receipts to be granted donors; and the receipt and expenditure (if the donation is of an expendable nature) shall be recorded in the ledgers of the library trust fund. [Ord. 485 § 6, 1979; 1981 Compilation § 1-4.6.]
2.50.070 Volunteers.
Volunteers may be utilized in the library at the discretion of the Library Advisory Board and the approval of the Council. Such volunteers are to be under the direct supervision of the Librarian. [Ord. 485 § 7, 1979; 1981 Compilation § 1-4.7.]
2.50.080 City library trust fund.
There is hereby established as a separate fund of the City a fund to be designated as the “library trust fund.”
A. Donations to Fund. The City may accept gifts, devises or bequests of money or property (herein called donations) to the library trust fund. Donations to the City for the City library or for library purposes shall be deemed given to the library trust fund unless a contrary intent of the donor is evidenced. All donations shall be subject to approval by the Council. Donations may be accepted on such conditions as may be approved by the Council. Without limitation upon the generality of lawful conditions which may be approved by the Council, donations may be accepted on the condition that the principal amount thereof be retained and invested and only the income expended for the benefit of the Brownsville Public Library.
B. Use of Fund. The library trust fund and the income therefrom shall be used exclusively for the benefit of the Brownsville Public Library for books, library materials, special projects, other property used by the library or capital improvements, unless otherwise specified by the donor. Subject to any other requirements of law, all expenditures and disbursements from the library trust fund shall be as approved by the Council after consideration and recommendation of the Library Board.
C. Segregation and Investment of Fund. Assets of the library trust fund may be segregated into separate accounts, and such separate accounts may, for convenience or in order to comply with the conditions or requests of the donor, be designated by separate names. Assets of the various accounts may be commingled for investment or accounting purposes. Assets of the fund, including all separate accounts, may from time to time be invested and reinvested by the City in such depositories or securities as may be lawful for investment of other City funds. [Ord. 485 § 8, 1979; 1981 Compilation § 1-4.8.]
2.50.090 Method of financing.
The City of Brownsville proposes to finance operation of the Brownsville Public Library from the general fund of the City of Brownsville. [Ord. 485 § 9, 1979; 1981 Compilation § 1-4.9.]