Chapter 2.16
LIBRARY BOARD OF TRUSTEES
Sections:
2.16.030 Board of trustees created – Term of office defined.
2.16.040 Existing trustees to continue.
2.16.060 Vacancies and resignations.
2.16.070 Election of a chair – Chair’s duties.
2.16.080 Duties of library trustees defined – Rights reserved to the governing body.
2.16.010 Authority.
Pursuant to ORS 357.400 through 357.621, there is hereby created a public library board, to be known as the Crook County library board of trustees. (Ord. 140 § 1, 2001)
2.16.020 Repeal of related legislation – Continuation of authority for actions and policies previously adopted.
Upon passage of the ordinance codified in this chapter, a resolution dated September 23, 1980, adopting provisions for operation of the Crook County Library, and all prior, amending or related orders and resolutions are hereby superseded and replaced, but any actions and policies ratified by a board of trustees or contracts entered into under the authority of such resolution or related resolutions or orders shall continue in force until modified or repealed by the governing body of Crook County or the board of trustees created under this resolution, provided such body shall be empowered to adopt such modification or repeal. (Ord. 140 § 2, 2001)
2.16.030 Board of trustees created – Term of office defined.
There is hereby created a five-member board of trustees which shall govern the affairs of the Crook County Library in accordance with the duties and policies established in CCC 2.16.080. The members of the board of trustees shall be appointed by the Crook County court to terms of four years’ duration each. The county clerk shall administer to each trustee appointed to the board an oath of office in the form and manner prescribed for other county appointees. Terms of trustees shall begin on July 1st and end on June 30th or upon appointment of a successor trustee. Terms of trustees shall be staggered, so that the term of one trustee shall expire each year, except that in one year out of five, the terms of two trustees shall expire. (Ord. 140 § 3, 2001)
2.16.040 Existing trustees to continue.
For purposes of establishing continuity, the trustees serving on July 1, 2001, and appointed under the resolution of September 23, 1980, shall be newly appointed to the board of trustees created herein, and their terms shall expire as previously determined, one in 2002, two in 2003, one in 2004 and one in 2005. (Ord. 140 § 4, 2001)
2.16.050 Term limits.
Term limits are as specified in ORS. No person shall hold appointment as a member of the library board for more than two full, consecutive terms, but any person may be appointed again to the board after an interval of one year. (Ord. 140 § 5, 2001)
2.16.060 Vacancies and resignations.
Vacancies or resignations shall be filled by the county court through appointment for the remainder of the unexpired term. For reasons of nonattendance or for other reasons deemed detrimental to the well-being of the library, the court may remove any member of the board of trustees prior to the expiration of his or her term. (Ord. 140 § 6, 2001)
2.16.070 Election of a chair – Chair’s duties.
In June of each year, the trustees shall elect from among themselves a chair. The term of the chair shall be for one year, commencing on July 1st or upon election, whichever shall be later. The chair shall preside over meetings of the trustees, shall set the agenda of meetings of the trustees, shall report on behalf of the trustees to the county court and other bodies such recommendation as the trustees may deem necessary and shall perform such other duties as may be delegated to him or her by the county court or board of trustees. (Ord. 140 § 7, 2001)
2.16.080 Duties of library trustees defined – Rights reserved to the governing body.
(1) The Crook County court shall establish the duties of the library director and, in appointing the director, shall consider the recommendations of the library trustees. All other personnel matters, including hiring, evaluation, dismissal, compensation and benefits and working conditions and establishment of the duties of staff shall be determined in accordance with the personnel policies of Crook County. The board of trustees shall, as it deems appropriate or necessary or as the county court may request, make recommendations regarding personnel-related matters.
(2) Rules and policies for the governance of the library shall be formulated and adopted by the library board. Such rules and policies shall be adopted by a majority of the trustees. Once a final rule or policy has been adopted, any Crook County resident may request that the Crook County court consider revising or repealing such rules.
(3) The library director shall prepare an annual budget and submit it to the library board for approval. Upon approval but not later than the deadline established for submission of departmental budgets, the library board shall submit the annual budget for the library to the county budget officer. In preparing and considering budgets, the library board shall follow the budgetary policies and procedures established by the budget officer, chief executive officer, budget committee and county court for other departments of the county.
(4) The library board shall be responsible for obligating and approving expenditures of funds appropriated for use by the library in accordance with the bill-approval and contract-approval policies of Crook County. The library board may delegate this authority to the library director.
(5) Donations, gifts, grants and bequests of real property, personal property or funds with a value in excess of $1,000 shall be accepted or directed elsewhere by the library board for the purposes of operating the library. Such donations, gifts, grants and bequests shall be administered in accordance with the terms under which they are accepted, but all property or funds shall be held in the name of the governing body, and real property shall neither be purchased or acquired or sold or otherwise disposed of without the consent of the county court. The above notwithstanding, for purposes of this section, the acceptance or disposal of any book or other material intended primarily for the purposes of loan to the public shall be not be subject to these restrictions. (Ord. 140 § 8, 2001)