Chapter 9.12
CRIMINAL RECORD CHECK POLICIES

Sections:

9.12.010    Criminal record check policies.

9.12.010 Criminal record check policies.

(1) All applicants for employment and appointed volunteers with Crook County will be required to authorize the county to conduct a criminal offender information check through the OSP LEDS system.

(2) The criminal history authorization form will be maintained by the personnel department who will request that the check be conducted by the sheriff’s office.

(3) A member of the sheriff’s office trained and authorized to perform criminal history checks through the LEDS system will conduct the check on the prospective employee or volunteer and orally report to the personnel department that the applicant’s record indicates “no criminal record” or “criminal record.” If the applicant’s record is reported as “criminal record,” the personnel department will, under OAR 257-10-025(1)(c), request a written criminal history report from the OSP identification services section and pay the applicable fee for this service. Personnel will make the written criminal history record available to the employment- or volunteer-selecting official for his or her consideration in making the selection.

(4) The written criminal history record on persons that are not hired or appointed as volunteers will be retained in accordance with the requirements of OAR 166-40-080 for a period of three years and thereafter will be destroyed. The criminal history record of applicants and volunteers with a criminal history that are hired or appointed will become a part of the confidential personnel file of that employee or volunteer. Access to confidential personnel files is limited to only authorized persons who have an official need to access such files under county personnel policies.

(5) Applicants for employment or appointment as volunteers who have a felony criminal history, or a history of conviction of a misdemeanor involving moral turpitude or theft, will be closely examined by selecting officials to determine if the applicant possesses the required degree of citizen and public trust and confidence. Each employment or volunteer selection will, however, be made on an individual, case-by-case basis, taking into account the applicant’s qualifications, the requirements of the particular job or volunteer post applied for, and the results of the criminal history check. Factors such as the age of an offender at the time of the offense, the type of offense and subsequent rehabilitation, and the public sensitivity of the position under consideration must be taken into account in evaluating a criminal history report.

(6) Hiring or appointing a volunteer with a criminal history record will require a positive recommendation by the appropriate selecting official, after full disclosure and consideration of the criminal history and the applicant.

(7) Crook County may provide criminal record search services for other local governments within Crook County. Crook County must first receive an order from the governing body of the other local government authorizing Crook County to do criminal records searches of the agency’s potential employees and volunteers. The order must state that the agency will get consent from their employees or volunteers to do a criminal records search. Additionally, the order will agree to hold Crook County harmless for any information or lack of information provided under a criminal records search or any use of such information.

The sheriff may charge a reasonable fee for performing this service for other local governments. (Ord. 116, 1996)