Chapter 2.16
PARKS AND RECREATION ADVISORY COMMITTEE
Sections:
2.16.020 Membership and rules.
2.16.050 Expenditure of funds.
2.16.060 Report to city council.
2.16.010 Creation and duties.
The parks and recreation advisory committee (PRAC) is established for the purpose of advising and making recommendations to the city council regarding Fairview’s parks facilities, natural areas, and open spaces and recreation resources and activities. The committee shall be responsible for, but is not limited to, the following:
A. Assist city staff and parks department with:
1. Maintaining current information about park and natural resource conditions and recreation activities and programs.
2. Making recommendations on funding capital projects identified in a special request, park master plan, adopted park improvement list, or the adopted city-wide parks and recreation master plan consistent with and subject to the approved annual municipal budget for parks spending.
3. Ongoing parks and recreation planning for both individual parks and periodic master planning and developing and implementing policies and plans to protect, restore and enhance these resources.
4. The creation, establishment and maintenance of relations with park neighbors, area parks providers, school districts, community organizations, governmental agencies, and others.
B. Advise the city council on:
1. Use and management of city parks and playing fields for the sporting, cultural, and social enjoyment of the citizens of Fairview.
2. Identifying desirable future park locations.
3. Park funding, use planning, acquisition, development and maintenance. (Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))
2.16.020 Membership and rules.
A. The committee shall consist of seven regular members and one ex officio member of the city council, who shall be a nonvoting member. All members shall be appointed by the city council. Members shall reside, work in, own property, or own a business within Fairview. No less than a majority of members shall reside in the city of Fairview. Whenever possible, the committee shall consist of at least one representative from Reynolds School District, and persons will be appointed who have demonstrated interest, experience, or expertise in some area of parks, recreation or related services. All appointments in existence at the time of adoption of the ordinance codified in this chapter shall expire on December 31, 2012. Beginning January 1, 2013, two appointments shall be made for a term of one year; two appointments shall be made for a period of two years; and two appointments shall be made for a period of three years. After each initial term described in the preceding sentence has expired, all successive terms shall be for a period of three years.
B. Each committee member serves at the pleasure of the city council and may be removed before the end of the committee member’s term for any reason.
C. The city council shall fill any vacancy on the committee for the unexpired term of the member creating the vacancy. (Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))
2.16.030 Officers.
A. At the first meeting of each calendar year, the committee shall elect a chair and vice chair who shall hold office for one year. The chair or vice chair from the previous year shall preside over the elections for chair and vice chair.
B. When the chair is absent, the vice chair shall assume the responsibilities of the chair as chair pro tem. If the office of chair becomes vacant, the vice chair shall become the chair and shall call an election to fill the remaining term of vice chair. (Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))
2.16.040 Meeting and quorum.
A majority of the voting committee members shall constitute a quorum. Not less than a quorum of the committee may transact any business or conduct proceedings before the committee. The committee may adopt rules and regulations to govern policy and procedures to implement this chapter. The committee shall convene when necessary to discharge its duties but not less than four times in a calendar year. The committee shall establish regular meeting dates and meeting locations at the first meeting in January of each year. All meetings are open to the public and shall be subject to the requirements of Oregon Public Meetings Law. (Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))
2.16.050 Expenditure of funds.
The committee shall obtain approval of the city manager or designee before expending or obligating funds on behalf of the city. (Ord. 8-2021 § 1; Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))
2.16.060 Report to city council.
No later than the first of February of each year, the committee shall file its annual report with the city council. The annual report shall include sufficient details of the committee’s activities during the preceding year and other matters and recommendations the committee deems appropriate for the city council. (Ord. 11-2018 § 1 (Exh. A); Ord. 6-2012 § 1 (Att. 1))