Chapter 2.04
CITY COUNCIL
Sections:
2.04.010 City representation authority – Limitations.
2.04.030 Special meetings – Authorized when.
2.04.040 Special meetings – Notice required.
2.04.120 Nonattendance of meetings grounds for removal.
2.04.130 Excused absence from meeting.
2.04.010 City representation authority – Limitations.
All business of the city shall be transacted, determined and adopted by the city council at either regular, special or emergency meetings. No council member or other city official shall at any time presume to act for and in behalf of the city, or determine its policies, without council authorization at a legal council meeting. This restriction shall not apply to the duties and powers of the city manager, as contained in the City Charter, and the city manager shall remain vested with all of the power and authority to act for and in behalf of the city as granted to this office under the City Charter. (Ord. 842 § 6, 1986)
2.04.020 Regular meetings.
Regular meetings of the city council shall be held on the first Monday of each month at a time set by the city council. When the first Monday of a month falls on a legal holiday, or on a day that a legal holiday is celebrated, the meeting shall be held on the second Monday of that month. Failure to officially notify council members of the date, time, place and purpose of regular council meetings shall not affect the validity of such meetings. (Ord. 19-20 § 1 (Exh. A), 2019; Ord. 93-122 § 1, 1993; Ord. 850 § 1, 1987; Ord. 842 § 1, 1986)
2.04.030 Special meetings – Authorized when.
Special meetings of the council may be called by the mayor, city manager, or at least three members of the council at any time, except Sundays or legal holidays, for the purpose of transacting city business. (Ord. 842 § 2, 1986)
2.04.040 Special meetings – Notice required.
A. Notice of a special council meeting shall be given to each councilmember by delivering, at least 48 hours prior to the time set for such meeting, a notice in writing stating the date, time, place and nature of the business to be considered by the council.
B. Notice shall also be given to the people of the city, by notification to a newspaper of general circulation, or posting at City Hall at least 24 hours in advance of the special meeting. (Ord. 842 § 3, 1986)
2.04.050 Joint meetings.
Joint meetings of the city council and planning commission, or similar body, may be called in accordance with SMC 2.04.030. (Ord. 842 § 5, 1986)
2.04.060 Emergency meetings.
Emergency meetings of the city council may be held upon such notice as is appropriate to the circumstances. (Ord. 842 § 4, 1986)
2.04.070 Conduct of meetings.
Proceedings of the council shall be conducted in conformity with the provisions of the City Charter, applicable Oregon law, this chapter, and the rules of the council. All parliamentary questions shall be governed by Robert’s Rules of Order, as revised. (Ord. 842 § 7, 1986)
2.04.080 Order of business.
The order of business for council meetings shall be substantially in the following form, and may be amended by the city manager or mayor:
A. Roll call;
B. Minutes;
C. Public comment;
D. Council discussion;
E. Action items;
F. Reports/communications;
G. Executive session;
H. Adjournment. (Ord. 842 § 8, 1986)
2.04.090 Executive sessions.
The council may adjourn to executive session during any meeting, after observing the requirements of Oregon Revised Statutes 192.660. (Ord. 842 § 10, 1986)
2.04.100 Voting requirements.
Every councilmember who is present when a vote is taken on any matter shall vote for or against, unless excused under the provisions of Oregon Conflict of Interest Laws. No councilmember shall be permitted to vote on a question unless present. (Ord. 842 § 9, 1986)
2.04.110 Meeting attendance.
Failure of any member of the city council, planning commission or other duly authorized board, committee, commission or authority, to attend three consecutive regular and/or special meetings during a calendar year without having been excused by the particular governing body or failure to attend six regular meetings in a 12-month period, whether excused or not excused, is presumed to be in nonperformance of duty. (Ord. 97-106, 1997; Ord. 93-115, 1993; Ord. 92-100 § 1, 1992)
2.04.120 Nonattendance of meetings grounds for removal.
Nonattendance by any councilmember, planning commission member or other duly authorized board, committee, commission or authority member at six meetings during a calendar year, or three consecutive nonexcused meetings shall automatically cause the position to be declared vacant and the nonattending member shall be removed. His or her remaining term shall be filled by appointment of the mayor with the approval of the council. (Ord. 97-106, 1997; Ord. 93-115, 1993; Ord. 92-100 § 1, 1992)
2.04.130 Excused absence from meeting.
Excused absences shall mean those absences from meetings that are approved by a majority vote of the particular governing body which is affected. (Ord. 92-100 § 1, 1992)