Chapter 12.20 NAMING OF STREETS AND NUMBERING OF BUILDINGS

Chapter 12.20
NAMING OF STREETS AND NUMBERING OF BUILDINGS

Sections:

12.20.010 Purpose.

12.20.020 All buildings to be numbered and streets named.

12.20.030 Addressing standards.

12.20.040 Street names shall be approved by the city.

12.20.050 Road sign standards.

12.20.060 Initiation of action.

12.20.070 Submittal requirements.

12.20.080 Administrative review.

12.20.090 Notice requirements.

12.20.100 Dispute resolution.

12.20.010 Purpose.

The purpose of this section is to:

(1) Establish a consistent and accurate methodology for site identifications;

(2) Provide standards and procedures for addressing and readdressing properties within the city;

(3) Provide standards and procedures for naming and renaming roads with the city;

(4) Enhance site identification for improved emergency dispatch response, mail delivery and geographic information systems (GIS) compatibility;

(5) Provide a public participatory process that includes dispute resolution procedures. (Ord. 498 § 1, 2010)

12.20.020 All buildings to be numbered and streets named.

All buildings within the city shall be numbered and streets within the city named in the manner provided in this chapter. (Ord. 498 § 2, 2010)

12.20.030 Addressing standards.

Addresses shall be assigned by the city consistent with the following standards:

(1) Eligibility for Address.

(a) All occupied structures shall be assigned separate addresses.

(b) Unoccupied structures or properties may be assigned addresses if it is necessary to identify the site because of utility connections, assessment, permit issuance, emergency dispatching or other similar reasons.

(2) Placement of Addresses. Addresses shall be placed and located in a manner that is readily visible and legible from the street, as required by the Uniform Fire Code. Additionally:

(a) Addresses placed on residential structures shall be a minimum of four inches high and in a contrasting color to the structure’s surface.

(b) Addresses placed on commercial structures shall be a minimum of six inches high and in a contrasting color to the structure’s surface.

(c) Structures having street frontage shall have addresses posted on the wall adjacent to the entrance facing the street.

(d) Structures not having street frontage shall have additional addresses posted at the driveway entrance to the road serving the site.

(e) Commercial and industrial business parks, multifamily developments and mobilehome parks shall post addresses on each site. Buildings with multiple addresses shall have the address range identified on the structure through the use of on-building signs.

(3) Sequence of Numbering. Addresses shall be assigned consistent with the regional grid established by the city administrator or designee and on file in the city planning department, in consideration of the following:

(a) Addresses for the city of Veneta have five digits. The numbering for streets going east to west begins with a two and the numbers for streets going south to north begin with an eight. Numbers get larger going north or east, and numbers get smaller going south or west.

(b) Sites located on the south or west side of a road shall be assigned even numbered addresses and remain consistent the entire length of the road regardless of its meandering.

(c) Sites located on the north or east side of a road shall be assigned odd numbered addresses and remain consistent the entire length of the road regardless of its meandering.

(d) Street numbers shall be assigned at that point where the driveway intersects the road. Should a driveway entrance be relocated, the address shall be changed consistent with the applicable grid system unless the original driveway is maintained in a usable condition.

(e) Subdivisions shall be assigned different address numbers for adjacent parallel streets. Additionally, streets that are within the same subdivision and have similar names shall not have the same address numbers. (See Exhibit 1, attached to the ordinance codified in this chapter and incorporated by this reference, for an example of assigning addresses in general.)

(4) Exceptions. The following exceptions may be granted when the addressing of property conflicts with the addressing standards:

(a) The addressing on any road may remain sequential along the entire length of that road regardless of its meandering.

(b)(i) The addressing of loops or circles shall start the lowest number at one end where the loop or circle intersects the road giving access to the loop or circle, and shall progressively increase, consistent with the grid, until the loop or circle terminates;

(ii) If the loop or circle is located at the terminus of the road giving access to it, the loop or circle shall be given a separate name only if appropriate road name signage can be installed. This type of loop or circle necessitates odd and even addresses meeting on the same side of the road. Addresses shall be assigned such that this occurs at the most logical location based on road design. (See Exhibit 2, attached to the ordinance codified in this chapter and incorporated by this reference, for examples of assigning addresses on loop or circle streets.)

(c) Addresses of sites with circular driveways shall be assigned to that access point having the lowest number on the grid.

(d) Commercial and industrial business parks, multifamily developments and mobilehome parks may be assigned building, suite, unit or space numbers or letters when there are insufficient numbers available to assign addresses according to the grid. In the case of multiple floor structures, with one door accessing the street and unit doors accessed from within the street door, address with unit numbers, with the first digit of each number consistent with the floor level. In such a case, numbers, rather than letters, shall be used for identification. (See Exhibit 3, attached to the ordinance codified in this chapter and incorporated by this reference, for examples of assigning addresses to unit structures.)

(e) Sites without access to the road adjacent to the front property line shall be addressed in reference to the grid of the road accessing the site. (Ord. 498 § 3, 2010)

12.20.040 Street names shall be approved by the city.

In the course of development by public and private parties, there shall be new streets established. Except for extensions of existing streets, no street name shall be used that will duplicate or be confused with names of existing streets. Street names and numbers shall conform to the established pattern in the surrounding area.

(1) When development is proposed by the city, the council shall establish the names of public streets.

(2) In the course of other development, such as subdivisions or planned developments, developers may propose names for streets as part of their application for development or improvement (such as an unnamed alley). Proposed names shall be reviewed by the city, the fire district, and the 911 fire district and other affected agencies to avoid conflicts with similar or closely sounding names. The officials designated to make final decisions on such development (typically the planning commission or city administrator) shall establish names of any public and private streets as part of those development decisions. (Ord. 498 § 4, 2010)

12.20.050 Road sign standards.

City, public and private roads shall be identified with a city approved road sign. An “approved” road sign is a sign built and placed by or at the direction of the city public works department, and shall be consistent with the following standards:

(1) City and public road signs shall be green with white letters and constructed to city standards.

(2) Private road signs shall be blue with white letters and constructed to city standards.

(3) Road signs shall be placed and maintained so they are fully visible from the intersecting roadway. City and public road signs shall be maintained by the city, whereas private road signs shall be maintained by the residents served by the road.

(4) When a city or public road is named or renamed at the request of other than the city, the first road sign(s) shall be purchased by the person(s) who made the request. Future replacement signs will be provided by the city at no charge to the residents whom the road is serving. The purchase of private road signs is the sole responsibility of the residents served by the road. (Ord. 498 § 5, 2010)

12.20.060 Initiation of action.

The following provisions establish procedures to request new or revised addresses and to request the naming or renaming of roads:

(1) Addresses.

(a) The addressing or readdressing of properties may be considered by the city upon receipt of a permit application, except:

(i) New subdivisions shall have addresses assigned after approval of the final plat by the city.

(ii) Commercial and industrial business parks, multifamily developments and mobilehome parks shall have addresses assigned after final development approval by the city.

(iii) Addressed requested which are inconsistent with VMC 12.20.030.

(b) The city may initiate the reassignment of addresses without the consent of the affected property owners under the following circumstances:

(i) Emergency service providers state in a written request that the numbering sequence identifying properties is in such disarray that emergency response times may be compromised;

(ii) The development or redevelopment of an area requires new street addresses as a result of the creation or extension of roads; or

(iii) The city determines a new street address is in the public interest.

(2) Road Names. The naming or renaming of roads shall occur consistent with the following procedures:

(a) The city administrator or designee may administratively approve the naming of roads upon receipt of a complete application and conforming to VMC 12.20.070 or when reviewing applications for subdivisions, commercial and industrial business parks, multifamily developments and mobilehome parks and in consideration of the following criteria:

(i) The level of development currently being served by the road requires improved identification;

(ii) The potential for the road to be extended to serve additional development requires improved identification; or

(iii) The need to more accurately identify the area for the dispatching of emergency service personnel requires improved identification.

(b) The city may initiate the naming or renaming of a road without the consent of the affected property owners when:

(i) Emergency service providers state in a written request that the current identification of the road is inadequate such that emergency response time may be compromised;

(ii) The development or redevelopment of an area through a special district formation requires new road names as a result of the creation or extension of roads; or

(iii) Any other reason that is in the public interest. (Ord. 498 § 6, 2010)

12.20.070 Submittal requirements.

An application submitted by other than the city or an emergency service provider to name or rename a road shall be in the form of a petition that includes the following:

(1) A statement acknowledging that existing property addresses will change should the road name request be approved;

(2) Three road name choices, in order of preference;

(3) Legal descriptions (township, range, section, tax lot) of all the properties receiving access from this road (county assessors maps are suitable for this purpose);

(4) The current addresses of all the properties receiving access from this road;

(5) The printed or typed names of the owners of all the properties receiving access from this road;

(6) The signatures of the owners of properties receiving access from this road acknowledging and agreeing to the requested change. A minimum of three-fourths of the property owners’ signatures are necessary;

(7) The name, mailing address and phone number of the designated contact person;

(8) A site plan or map showing the location of the road and properties receiving access from this road;

(9) An application fee, as adopted by resolution of the city council. (Ord. 498 § 7, 2010)

12.20.080 Administrative review.

The city may assign new addresses, revise existing addresses and name or rename roads subject to the following procedures:

(1) Type I Actions. The assignment of new or revision of existing addresses for new developments not yet occupied, including new subdivisions, commercial and industrial business parks, multifamily developments and mobilehome parks shall be considered Type I actions. These actions require notice consistent with VMC 12.20.090(1). Staff decisions shall be considered final.

(2) Type II Actions. Revising existing addresses, commercial and industrial business parks, multifamily developments and mobilehome parks shall be considered Type II actions and may be processed pursuant to the following procedures:

(a) Notice shall be given, pursuant to VMC 12.20.090, that the city is considering an application for a Type II action. A minimum of 20 days following the date of notice shall be allowed for public comment on the application;

(b) Following the public comment period, staff shall make a decision consistent with the provisions of this chapter. Notice of this decision shall be given pursuant to VMC 12.20.090;

(c) The staff decision shall be considered final unless written objections, pursuant to VMC 12.20.100, are received within 10 days of the date of the staff decision;

(d) If an appeal of the staff decision is filed, notice shall be given pursuant to VMC 12.20.090 within five days of the expiration of the appeal period.

(3) The naming or renaming of a public or city road outside city limits, but within six miles of the city limits, other than a county road or state highway shall follow the procedure laid out in ORS 227.120. (Ord. 498 § 8, 2010)

12.20.090 Notice requirements.

The following notice requirements shall apply to all address and road name requests. The county assessor’s records shall be used as the official records for notification purposes.

(1) Type I actions require notification to the following parties:

(a) LCOG and 911.

(b) Lane County assessment and taxation.

(d) Lane County sheriff’s department.

(e) Veneta post office.

(f) EPUD or Lane Electric.

(g) County transfer and recycling.

(h) Charter Communications.

(i) Building inspector.

(j) Qwest.

(k) City staff (planner, utility billing, building clerk, public works superintendent, accounting clerk and city recorder).

(l) Others as requested or deemed appropriate.

(2) In addition to those parties notified of Type I actions, Type II actions require notification to:

(a) All property owners whose address will be changed;

(b) All occupants of properties whose address will be changed when records identify a different mailing address for the property owner;

12.20.100 Dispute resolution.

Appeals of Type II actions shall be considered by the city council within 30 days of the date of the date when filed. Approval of the appeal shall only be granted when consistent with the provisions of this chapter, as determined by the majority of the participating city council members. Additionally, the following requirements and procedures shall apply to appeals:

(1) Submittal Requirements:

(a) A written description of the basis for the appeal;

(b) Alternative(s) to the administrative review decision;

(d) A fee, as adopted by resolution of the city council.

(2) Appeal Procedures. The city council shall consider all appeals of these provisions and render a decision based on the record established to date. Additionally:

(a) At least 10 days prior to considering the appeal, a copy of the appeal shall be mailed pursuant to VMC 12.20.090;

(b) The decision of the city council shall be considered the final decision of the city;