Chapter 3.60 PURCHASING

Chapter 3.60
PURCHASING

Sections:

3.60.010 Purchase of materials, equipment, supplies, or services.

(1) The mayor and city administrator are authorized, without further action by the city council, to purchase or enter into contracts for materials, equipment, supplies, architectural and engineering contracts, public works change orders, and services, not otherwise subject to other provisions of state law or city code, in amounts up to $30,000 as consistent with the city council approved budget.

(2) Repealed by Ord. 01-23.

(3) Repealed by Ord. 01-23.

(4) The mayor and city administrator are authorized, without further action by the city council, to approve rate increases for consultant services; provided, that such rate increases do not cumulatively exceed a yearly increase of three percent per year as consistent with the city council approved budget. (Ord. 01-23 § 1, 2023; Ord. 03-14 § 1, 2014).

3.60.020 Small purchase contracts.

(1) Whenever the reasonably anticipated purchase price of supplies, material and equipment, except for public work or improvement, is more than $7,500 but less than $15,000, advertisement and formal sealed bidding for their purchase may be dispensed with if the uniform procedure provided in RCW 39.04.190 and in this section is followed. The city of Buckley utilizes the electronic databases for small works roster and consulting services program and use of vendor lists through Municipal Research and Service Center (MRSC).

(2) If MRSC vendor list program is not used, then at least twice per year the city clerk shall publish in a newspaper of general circulation within the city a notice stating the existence of vendor lists and soliciting the names of vendors for the lists.

(3) Each city department that desires to award contracts for the purchase of supplies, material or equipment pursuant to this process shall do the following:

(a) Obtain at least three written or telephone quotations from different vendors of the supplies, material or equipment to be purchased.

(b) Transmit the quotes to the mayor and city administrator, accompanied by a recommendation for award of the purchase contract to one of the vendors, who shall be the lowest responsible bidder as defined in RCW 43.19.1911 and in this chapter.

(c) If less than three quotes are obtained, due to factors beyond the control of the department, an explanation of the reasons for the lower number of quotes shall be placed in the file and available for review upon request. (Ord. 03-14 § 1, 2014).

3.60.030 Purchase – Exceptions.

The following purchases of goods and services are exempt from BMC 3.60.010 and 3.60.020:

(1) Where emergency acquisition is needed to prevent harm to the public or property of the city from delay, the mayor may waive formal or informal bid procedures, upon declaring the basis for the emergency as authorized by and subject to Chapter 2.96 BMC.

(2) Purchases which are clearly limited to a single source or supply within a practical acquisition area or which are subject to special market conditions, when bid procedures are waived by city council resolution reciting the reasons for application of this exception.

(3) Where the city has contracted with the state or any political subdivision of the state for the use of a formal bid process conducted by the other entity, the city may purchase directly from the lowest responsible bidder as determined by the other entity. Purchases in excess of $15,000 require prior authorization by the city council unless specifically authorized as a capital item in the city budget. (Ord. 03-14 § 1, 2014).