Chapter 3.08
EQUIPMENT RENTAL FUND

Sections:

3.08.010    Equipment rental fund created.

3.08.020    Fund to be under direction of utilities director.

3.08.030    Transfer of motor vehicle equipment.

3.08.040    Charges for rental.

3.08.050    Accounts and records.

3.08.060    Expenditures.

3.08.070    Deposits not to be transferred.

3.08.080    Abolishment of fund.

3.08.010 Equipment rental fund created.

There is created and established a special fund to be known and designated as the “equipment rental fund,” to be used as a revolving fund to be expended for salaries, wages and operations required for the repair, replacement, purchase and operation of equipment, and for the purchase of equipment, materials and supplies to be used in the administration and operation of the fund. (Ord. 2057 § 1 (part), 2000).

3.08.020 Fund to be under direction of utilities director.

The equipment rental fund shall be under the direction of the utilities director. (Ord. 2057 § 1 (part), 2000).

3.08.030 Transfer of motor vehicle equipment.

All motor vehicle equipment of any city department may be transferred to the equipment rental fund by written election so to do made by the appropriate department head at least thirty days prior to January 1st of each year. The initial such election shall be for a minimum of a one-year term, and shall continue yearly thereafter unless written notice of termination of that election is given at least sixty days prior to January 1st of the following year. All such notices shall be given to the utilities director. Departments making such transfers of equipment shall receive credit therefor. (Ord. 2057 § 1 (part), 2000).

3.08.040 Charges for rental.

The charges for rental of such equipment shall be sufficient to cover the repair, replacement, purchase and operation thereof, and the terms of rental shall be on an annual, monthly, daily, hourly, mileage or other basis as determined by the utilities director and department heads, subject to approval by the city council. Such rental rates shall be reviewed, and if need be revised, periodically to meet changing costs of repair, replacement, purchase and operation. (Ord. 2057 § 1 (part), 2000).

3.08.050 Accounts and records.

There shall be kept such books, accounts and records as are necessary to control and report the financial operations of the equipment rental fund, and the cash account of the fund shall be subdivided into two separately designated accounts, as follows:

A.    Account “A,” which shall be the “current operating account,” into which shall be placed those portions of the charges made to the various departments of the city, in accordance with the provisions of CMC 3.08.040, which are specifically billed said departments to provide sufficient moneys to pay the salaries and wages, materials, overhead or other costs necessary to operate and maintain all motor vehicle equipment rented thereto. There shall also be placed into account “A” moneys which may from time to time be made specifically available thereto by action of the city council.

B.    Account “B,” which shall be the “equipment reserve account,” into which shall be placed those portions of the charges made to the various departments of the city, in accordance with the provisions of CMC 3.08.040, which are specifically billed said departments to provide sufficient moneys, having first taken into consideration the necessary operating and maintenance costs billed under the preceding paragraph, to pay the costs of purchasing new equipment and replacing used equipment as required to carry out the purposes of the equipment rental fund. There shall also be placed in account “B” moneys which are derived from the direct sale of any of the equipment or other capital assets of the fund and any moneys which may from time to time be made specifically available thereto by action of the city council. (Ord. 2057 § 1 (part), 2000).

3.08.060 Expenditures.

Any withdrawals or expenditures from the equipment rental fund shall be made only in the following manner:

A.    Expenditures from account “A” shall be made only upon duly approved payrolls and vouchers of the city for the purposes hereinbefore ascribed to said account.

B.    Expenditures from account “B” shall be made only upon duly approved vouchers of the city for the purposes hereinbefore ascribed to the account. (Ord. 2057 § 1 (part), 2000).

3.08.070 Deposits not to be transferred.

All moneys deposited in the equipment rental fund and not expended as provided herein, shall remain in the fund from year to year and shall not be transferred to any other fund or expended for any purpose whatsoever, except as is herein provided; provided, however, any surplus moneys in the fund may be invested in accordance with the investment practices of the city. (Ord. 2057 § 1 (part), 2000).

3.08.080 Abolishment of fund.

If, at any time hereafter, the city council shall abolish the equipment rental fund or parts thereof, then all moneys on deposit therein, and all equipment therein, shall revert to the several funds and departments participating in the equipment rental fund. (Ord. 2057 § 1 (part), 2000).