Chapter 1.35
POSITION EVALUATION PROGRAM
Sections:
1.35.010 Position evaluation program.
1.35.040 Reorganization/reclassification.
1.35.010 Position evaluation program.
(a) Written requests for reclassification, re-evaluation and any appeals shall be submitted as set forth in Sections 1.35.020 through 1.35.040.
(b) Requests for re-evaluation shall be made according to the timeline outlined in Section 1.35.050. (Res. 2011-95, 11/7/11).
1.35.020 Re-evaluation.
(a) If a new position is created, or if job duties and/or responsibilities have changed significantly or to the degree that the current classification no longer fits, then a department head/elected official may request a position review.
(b) Procedure.
(1) A written request for re-evaluation shall be submitted to human resources. This request shall include a completed position questionnaire form explaining the position, both the new and the old job descriptions, an organizational chart for the department that lists all positions with their current pay grades and a letter from the department outlining the specific areas in which the job has changed from its original evaluation.
(2) The employee, the employee’s supervisor and the appropriate elected or appointed official must sign any requests for review.
(3) If a request for position review is submitted, human resources may also review other positions within the department to determine if the increase was the result of a reduction in duties of other positions, which may be subject to adjustment.
(4) Positions may be valued lower than the current classification. The salary of incumbents in those positions will be frozen at their current rate until normal increases bring the pay of their new classification up to that level.
(5) All positions, which have been submitted for re-evaluation, will be evaluated according to the timeline specified in Section 1.35.050.
(6) New positions, when approved by the board, may be evaluated outside of the timeline specified in Section 1.35.050. (Res. 2011-95 (Exh. A) (part), 11/7/11).
1.35.030 Appeals process.
(a) When the result of a position review has been approved by the board of commissioners and the elected or appointed official is not satisfied with the result, then an appeal can be made.
(b) Procedure.
(1) A letter of appeal shall be sent to the board of commissioners. This letter should accentuate the specific job duties, responsibilities, and/or working conditions that may not have been given adequate consideration during the initial evaluation process.
(2) The employee, the employee’s supervisor and the appropriate elected or appointed official must sign any requests for appeal.
(3) All appeals will be evaluated according to the timeline specified in Section 1.35.050, unless otherwise agreed by the board of commissioners. (Res. 2011-95 (Exh. A) (part), 11/7/11).
1.35.040 Reorganization/reclassification.
(a) If during the reorganization of an office, an individual is now performing work on a full-time basis that legitimately is not appropriate for that employee’s classification and another classification exists that would better fit the work being performed, then a reclassification request is in order.
(b) Procedure.
(1) A reclassification request shall be in the form of a letter to the board of commissioners from the elected or appointed official detailing job duties and justification for the reclassification.
(2) Additional information such as a position evaluation questionnaire, job description, organizational chart, etc., may be needed to evaluate the need for a reclassification and therefore such information should be made available upon request.
(3) The board of commissioners shall determine final disposition of reclassification requests by denying, approving or assigned the request to human resources for review within thirty days. If the request is assigned to human resources, additional time may be allotted for this effort. (Res. 2011-95 (Exh. A) (part), 11/7/11).
1.35.050 Timeline.
(a) By the first Monday in May, human resources will receive request for re-evaluation.
(b) By the second Monday in July, human resources will make recommendations to the board.
(c) By the fourth Monday in July, the board of commissioners will take action on human resources’ recommendations.
(d) By the second Monday in August, the board of commissioners will receive requests of appeal.
(e) By the third Monday in August, appeals may be forwarded from the commissioners to human resources for consideration.
(f) By the third Monday in September, human resources will make recommendations to the board.
(g) By the first Monday in October, the board of commissioners will take action on the human resources’ recommendations.
(h) All approved classification changes will become effective on January 1st. (Res. 2011-95 (Exh. B), 11/7/11).