Chapter 3.12 FUNDS

There is created a fund, known and designated as the “claims clearing fund,” into which shall be paid and transferred from the various departments an amount of money equal to the various claims against the City for any purpose. [Ord. 240 § 1, 1981.]

3.12.014 Claims clearing fund – Transfer of funds.

Whenever it is deemed necessary, the City Clerk is authorized, empowered and directed to transfer from the funds of the various departments to the claims clearing fund sufficient moneys to pay the claims against the various departments of the City. [Ord. 240 § 2, 1981.]

3.12.016 Claims clearing fund – Purpose of expenditures.

The claims clearing fund shall be used and payments therefrom shall be made only for the purpose of paying any claims against the City. [Ord. 240 § 3, 1981.]

3.12.018 Claims clearing fund – Issuance of warrants.

The City Clerk is authorized, empowered and directed to issue warrants on and against the fund in payment of materials furnished, services rendered or expense or liability incurred by the various departments and offices of the City. The warrant shall be issued only after there has been filed with the City Clerk proper vouchers, approved by the City Council, stating the nature of the claim, the amount due or owing and the person, firm or corporation entitled thereto. All warrants issued on or against the fund shall be solely and only for the purposes herein set forth and shall be payable only out of and from the fund. Each warrant issued under the provisions of this section shall have on its face the words: “Claims Clearing Fund.” [Ord. 240 § 4, 1981.]

3.12.040 Repealed.

[Ord. 532 § 1, 1997; Ord. 73 § 1, 1961.]

3.12.042 Repealed.

[Ord. 532 § 1, 1997; Ord. 73 § 2, 1961.]

3.12.050 Advance travel expense revolving fund – Use.

There shall be and there is hereby created a City fund to be known as the “advance travel expense revolving fund” into which shall be deposited in a special checking account the sum of $400.00. This fund shall be used solely for the purpose of making advances for travel expenses to officers and employees of the City of Everson. [Ord. 211 § 1, 1979.]

3.12.052 Advance travel expense revolving fund – Revenues.

Moneys received into the fund will be from the Treasurer in the total amount originally establishing the revolving fund or subsequently added to thereto, from officers and employees representing refunds of any unexpended advances, and from the warrant issuing officer reimbursing the custodian for travel expenses allowed in the settlement of employee advances. [Ord. 211 § 2, 1979.]

3.12.054 Advance travel expense revolving fund – Expenditures.

Employee advances for travel expenses will be made by the issuance of checks drawn on the special bank account, payable to the applicant by the custodian of the account which shall be the Mayor of the City of Everson. [Ord. 211 § 3, 1979.]

3.12.056 Advance travel expense revolving fund – Default – Penalties.

Any default in accounting for or repaying an advance shall render the full amount which is unpaid immediately due and payable with interest at the rate of 10 percent per annum from the date of default until repaid. To protect against any losses on account of advances the City of Everson shall have a prior lien against and a right to withhold any and all funds payable or to become payable to such officer or employee to whom such advance has been given. No advance of any kind may be made to any officer or employee at any time when he is delinquent in accounting for or repaying a prior advance. [Ord. 211 § 4, 1979.]

3.12.058 Advance travel expense revolving fund – Authority rescinded.

Upon termination of any individual’s appointment as custodian, the authorization will be rescinded and the fund turned over to the Treasurer of the City of Everson. [Ord. 211 § 5, 1979.]

3.12.060 Payroll fund – Established – Use.

Pursuant to the provisions of RCW 35.21.085 and in accordance therewith, there is hereby created a special fund for the City of Everson to be called the “payroll fund.” Moneys may be placed in the payroll fund from time to time as directed by the City Council from any funds available and upon which warrants are hereby authorized to be drawn and cashed for the purpose of paying any moneys due City employees for salaries and wages. The accounts of the City of Everson shall be so kept that they shall show the funds or departments and amounts to which the payment is properly chargeable. [Ord. 114 § 1, 1970.]

3.12.062 Capital improvements funds – Established.

There are hereby created three funds, known and designated as the “Everson capital improvements funds,” into which shall be paid the proceeds of the excise tax on the sale of real estate imposed by Chapter 3.04 EMC remaining after the deduction of collection costs by the County Treasurer, pursuant to RCW 82.46.030(1), and any other revenues as may be appropriated thereto, to be known and designated as follows:


Fund No. 301	Capital improvements fund – Streets
Fund No. 302	Capital improvements fund – Water
Fund No. 303	Capital improvements fund – Sewer

[Ord. 412 § 1, 1990; Ord. 294 § 1, 1983.]

3.12.064 Capital improvements funds – Limitation on expenditures.

Moneys in the respective capital improvements funds shall be utilized only for the acquisition or construction of local improvements, including but not limited to those listed in RCW 35.43.040, which statute, as amended by Chapter 291, Laws of 1983, is adopted by reference. [Ord. 412 § 2, 1990; Ord. 294 § 2, 1983.]

3.12.065 Cumulative reserve fund for capital outlay purposes – Established – Use.

There be and is hereby created and established in the Treasury of the City of Everson a special fund to be known as “cumulative reserve fund for capital outlay purposes”; that the fund is created pursuant to the provisions of Chapter 38, 1953 Law of Washington, to provide funds for the purposes of purchasing capital equipment and material; that there should be transferred to and held in the fund the moneys budgeted annually for the purposes from which the fund is hereby created, as well as any funds otherwise made available for the fund; that the moneys in the fund may be allowed to accumulate from year to year and may be expended at such times and in such portions as the City Council shall determine; and provided, that the moneys in the fund shall not be expended for any purpose other than specified in this chapter except as provided by law. [Ord. 50 § 1, 1956.]

3.12.070 General obligation bond fund, 1978 – Established – Use.

There is hereby created and established in the office of the City Treasurer a special fund to be known and designated as the “general obligation bond fund, 1978,” for the payment of the principal of and interest received from the sale of the bonds. All taxes collected for the payment of the principal of and interest on the bonds shall be deposited in the general obligation bond fund, 1978. [Ord. 197 § 6, 1978.]

3.12.090 Repealed.

[Ord. 532 § 1, 1997; Ord. 216 § 1, 1979.]

3.12.092 Repealed.

[Ord. 532 § 1, 1997; Ord. 216 § 2, 1979.]

3.12.096 Repealed.

[Ord. 532 § 1, 1997; Ord. 436 § 1, 1992.]

3.12.098 Repealed.

[Ord. 532 § 1, 1997; Ord. 436 § 2, 1992.]

3.12.100 Water and sewer related funds – Definitions.

As used in this chapter the following words shall have the following meanings:

A. The word “City” shall mean the City of Everson, a municipal corporation duly organized and existing under the laws of the State of Washington.

B. The word “system” shall mean the existing water and sewer system of the City, combined pursuant to EMC 13.10.010, as the same shall be added to, improved and extended as provided in EMC 13.10.010 for as long as any of the bonds and any parity bonds are outstanding.

C. The word “bonds” shall mean the $411,000 principal amount of water and sewer revenue bonds of the City issued pursuant to this chapter.

D. The words “revenue fund” shall mean the special fund of the City designated the water and sewer revenue fund created by EMC 3.12.110.

E. Reserved.

F. The words “bond redemption fund” shall mean the water and sewer revenue bond redemption fund created by EMC 3.12.117.

G. The words “gross revenue” shall mean all rates, charges or other income and receipts in each case derived by or for the account of the City arising from the operation or ownership of the system.

H. The word “government” shall mean the Farmers Home Administration of the United States Department of Agriculture.

I. The words “parity bonds” shall mean any revenue bonds of the City issued after the date of the issuance of the bonds and having a lien upon the money in the revenue fund for the payment of the principal thereof and interest thereon equal to the lien upon the money in such fund for the payment of the principal of and interest on the bonds. [Ord. 692 § 6, 2009; Ord. 134 § 1, 1972.]

3.12.110 Water and sewer revenue fund – Established.

There be and is hereby created a special fund of the City to be known as the “water and sewer revenue fund,” into which shall be paid all of the gross earnings and revenue of the system, including all additions and improvements thereto and extensions thereof, being made by the City. All costs of maintaining and operating the system, all costs of additions, betterments, improvements and repairs thereto and extensions and replacements thereof (except when the same are financed by the issuance of bonds or warrants – coupon or otherwise), all payments required to be made into any bond redemption fund and/or reserve account created to pay and secure the payment of the principal of and interest on any water or sewer revenue bonds of the City, and all payments which may be required later to be made into any fund or account for any other proper purposes in connection with the operation, maintenance and financing of the system shall be paid out of such revenue fund. [Ord. 133 § 5, 1972.]

3.12.117 Water and sewer revenue bond redemption fund – Established – Investment of moneys.

All money in the reserve account hereinafter created may be kept in cash or invested in any legal investment maturing not later than 20 years from date of purchase, and in no event maturing later than the last maturity of the bonds outstanding at the time of such purchase. Interest earned on or profits made from the sale of such investments shall be deposited in and become a part of the bond redemption fund. [Ord. 134 § 13, 1972.]

3.12.119 Water and sewer revenue bond redemption fund – Protection and disposition of funds.

The City Treasurer shall be the custodian of all funds of the system, and the funds shall be deposited in a bank which is a member of the Federal Deposit Insurance Corporation. The City shall provide a fidelity bond on the position of its Treasurer in the amount of $50,000 and in an amount at least equal to the total amount of the funds of the system that will be on hand at any one time exclusive of loan funds.

The following funds and accounts shall be continually maintained, except as otherwise provided, for as long as any of the bonds remain outstanding:

A. Revenue Fund. The gross revenue shall be set aside into the revenue fund, as shall the charges now being made by the City for water service as provided in Ordinance 133 of the City as amended, and moneys so deposited therein shall be expended and used only in the manner and order as follows.

B. Maintenance and Operation Account. The City Treasurer shall establish a maintenance and operation account and there shall be set aside and deposited therein each month out of the revenue fund amounts sufficient to pay the reasonable and necessary current expenses of maintaining and operating the system.

C. Bond Redemption Fund. There is hereby created a “water and sewer revenue fund” (hereinbefore defined as the “bond redemption fund”) for the purpose of paying and securing the payment of the principal of and interest on the bond and any parity bonds. The City Treasurer shall set aside and transfer therein from the revenue fund sums sufficient to equal at least the following amounts:

1. Principal and Interest Account. The City Treasurer shall establish a principal and interest account in the bond redemption fund and shall set aside and transfer therein from such revenue fund the following amounts on or before the twentieth day of each month of the following months:

a. Commencing with the month of December, 1972, an amount equal to the interest to become due and payable on the bonds outstanding on January 1, 1973.

b. Commencing with the month of January, 1973, and continuing for as long as any of the bonds are outstanding, an amount equal to at least one-twelfth (or such larger amount as may be necessary) of the annual installments of interest or of principal and interest coming due on the bonds on the next succeeding January 1st.

If the City for any reason shall fail to make such monthly transfers, then an amount equal to the deficiency shall be set apart and deposited in the principal and interest account out of the revenue fund – or the reserve account – in the ensuing month or months, which amount shall be in addition to the regular monthly deposit required during such succeeding month or months.

If there ever shall be accumulated in the bond redemption fund amounts in excess of the requirements thereof during the next 12 months for payment of the principal of and interest on the bonds outstanding, such excess may be used by the City to call bonds for redemption prior to their fixed maturities as authorized herein, or may be invested as provided in Section 11 of Ordinance 134.

2. Reserve Account. The City Treasurer shall also establish a reserve account in the bond redemption fund. Out of the balance of the money in the revenue fund remaining after the transfers required to be made into the operation and maintenance account and the principal and interest account have been made, there shall be set aside and deposited in the reserve account the sum of $240.00 each month commencing with the month after the additions and improvements to and extensions of the system provided for have been completed, until there has been accumulated in the reserve account the sum of $24,000, after which no further deposits need be made into said account except to replace withdrawals. The reserve account shall be used and disbursed only for the purpose of paying the cost of repairing or replacing any damage to the system which may be caused by any unforeseen catastrophe or, when necessary, for the purpose of making payments of principal of and interest on the bonds in the event the amount in the principal and interest account is insufficient to meet such payments. Whenever such disbursements are made from the reserve account said monthly payments shall then be resumed until there is again accumulated therein the maximum amount of $24,000.

The balance in the revenue fund may be used by the City for any lawful purpose. [Ord. 692 § 7, 2009; Ord. 134 § 14, 1972.]

3.12.120 Community development fund – Established.

There shall be and there is hereby created a City fund to be known as the “community development fund” to which shall be deposited all grant proceeds received by the City of Everson under Title 1 of the Housing and Community Development Act of 1974, as amended, pursuant to Urban Development Action Grant (UDAG) No. B-82-AB-53-0032, including any principal and interest received in repayment of any loan of grant funds. [Ord. 532 § 2, 1997; Ord. 289 § 1, 1983.]

3.12.123 Community development fund – Expenditures.

The initial grant funds of UDAG Grant No. B-82-AB-53-0032 passing through the Mades UDAG fund community development fund shall be drawn on and disbursed only in accordance with the grant agreement with the Secretary of Department of Housing and Urban Development. Revenues received from the repayment of the loan of grant funds shall be expended only for items, projects, or activities eligible under Title 1 of the Housing and Community Development Act of 1974, as amended, as more particularly described by Section 105 of the Act, being 42 U.S.C.S. 5305. [Ord. 532 § 2, 1997; Ord. 289 § 2, 1983.]

3.12.126 Community development fund – Section 105 incorporated by reference.

Section 105 of the Housing and Community Development Act of 1974, being codified as 42 U.S.C.S. 5305, is hereby incorporated by this reference. The City Clerk is hereby authorized and directed to authenticate and attach copies of the section to Ordinance 289 and to maintain not less than one copy thereof on file for public use and examination during regular City business hours. [Ord. 532 § 2, 1997; Ord. 289 § 3, 1983.]

3.12.150 Park fund – Established.

There is hereby created a special fund of the City to be known as the “park fund,” into which fund shall be paid and the same held and administered all carryover moneys appropriated thereto but unspent in the prior year, all moneys appropriated thereto in the annual budget, and all donations received by the City which are designated by the donor as for park purposes. [Ord. 372 § 1, 1988.]

3.12.152 Park fund – Authorized expenditures.

Moneys in the park fund shall be used only for the acquisition or construction, repair, maintenance, operation or conduct of park and recreation facilities and/or opportunities or activities. [Ord. 372 § 2, 1988.]

3.12.154 Ramstead Park fund – Established.

There is hereby created a special fund of the City to be known as the “Ramstead Park fund,” into which fund shall be paid and the same held and administered all carryover moneys appropriated thereto but unspent in the prior year, all moneys appropriated thereto in the annual budget, and all donations received by the City which are to be used for park purposes as designated by the donor. [Ord. 753 § 2, 2015.]

3.12.156 Ramstead Park fund – Authorized expenditures.

Moneys in the Ramstead Park fund shall be used only for the acquisition or construction, repair, maintenance, operation or conduct of park and recreation facilities and/or opportunities or activities. [Ord. 753 § 2, 2015.]

3.12.160 Drug, alcohol and crime prevention fund – Established.

There is hereby created a fund of the City to be known as the “drug, alcohol and crime prevention fund,” into which fund shall be paid and the same held and administered:

A. All carryover moneys appropriated thereto but unspent in the prior year;

B. All moneys appropriated thereto in the annual budget;

C. All donations received by the City which are designated by the donor as for D.A.R.E. (drug awareness resistance education) or other drug, alcohol or crime prevention program purposes; and

D. All assessments received from offenders under EMC 9.45.060. [Ord. 586 § 2, 2001; Ord. 438 § 1, 1992.]

3.12.162 Drug, alcohol and crime prevention fund – Authorized expenditures.

Moneys in the drug, alcohol and crime prevention fund shall be used only for the following purposes:

A. D.A.R.E (drug awareness resistance education) or other drug awareness, resistance, prevention or education programs;

B. Alcohol awareness, resistance, prevention or education programs; and/or

C. Crime and law enforcement awareness, resistance, prevention or education programs. [Ord. 576 § 3, 2001; Ord. 438 § 2, 1992.]

3.12.170 Consolidated LID 97-1 debt service fund – Established – Use.

Repealed by Ord. 731. [Ord. 562 § 1, 1999.]

3.12.172 Repealed.

Repealed by Ord. 731.