Chapter 3.20 FUNDS

There is created in the treasury of the city a special fund to be known and designated as “claims fund.” Said special fund is created for the purpose of paying all claims or demands against the city accruing subsequent to January 1, 1962, except claims for salaries and wages and claims or demands required to be paid by interest-bearing warrants. For the purpose of making expenditures from the claims fund as authorized in this section, the clerk-treasurer is empowered to make current transfers of moneys to said fund from the various other city funds heretofore or hereafter established in the city treasury against which such expenditures shall be properly chargeable. (Ord. 415 § 1, 1961).

3.20.020 Payrolls fund – Fund No. 16 – Created – Purpose – Authority of clerk-treasurer.

There is created in the treasury of the city a special fund to be known and designated as “payrolls fund.” Said special fund is created for the purpose of paying all moneys due city officials and employees for salaries and wages and any and all payroll deductions subsequent to January 1, 1962. For the purpose of making expenditures from the payroll fund as authorized in this section, the clerk-treasurer is empowered to make current transfers of moneys to the fund from the various other city funds heretofore or hereafter established in the city treasury against which such expenditures shall be properly chargeable. (Ord. 415 § 2, 1961).

3.20.030 Local improvement guaranty fund – Fund No. 11 – Created – Allocation and transference of funds.

There is created and activated in the city a special fund to be known and designated as the “local improvement guaranty fund.” The city council shall each year, at the time of making the annual tax levy, allocate out of such levy sufficient funds to meet the requirements of this fund as established by law, but not to exceed five percent of the amount of all outstanding and unpaid local improvement bonds, together with accrued interest. There shall also be transferred into such fund any surplus amounts left out of any individual local improvement assessments, all earnings on local improvement district funds, and such other funds as may be by law required to be placed in such fund or as may be from time to time allocated thereto by action of said council. The city council may, for the purpose of guaranteeing payment of principal or interest of any local improvement district bonds, transfer funds into such fund on a loan basis from the current expense fund, and may transfer back to the current expense fund the amount of any such loan or any surplus accrued in said guaranty fund not needed for its purposes, in the manner permitted by law. (Ord. 275 § 2, 1955).

3.20.040 Sidewalk revolving construction fund – Fund No. 7 – Established – Allocations and uses.

There is hereby created and established a special revolving fund, to be known and designated as the “sidewalk construction fund,” into which shall be placed whatever funds may be appreciated or allocated thereto from time to time by the city council. The sidewalk construction fund may be used for the purpose of temporarily financing any sidewalk construction districts and their respective funds which may hereafter be established within the city pursuant to the provisions of Chapter 14.04 FMC and applicable laws of the state of Washington. (Ord. 247 § 10, 1954).

3.20.050 City street fund.

(a) There is hereby established one single fund to be known as the “city street fund,” which shall be used for all proper street purposes, and which shall incorporate both the former arterial street fund and the former street fund.

(b) The city street fund shall be used for salaries, wages, materials, supplies, equipment, acquisition of street rights-of-way, or for other proper highway or street purposes, including the construction, maintenance, repair or improvement of streets, curbs, gutters, sidewalks and storm drainage systems.

(c) This fund shall receive its capital from all legal sources including, but not limited to, the following sources: all gas revenues received pursuant to the laws of Chapter 7, the Laws of the 1961 Extraordinary Session and all matching funds contributed by the city pursuant to such laws; motor vehicle license fees; whatever proportion, if any, of the general tax levy that the city council shall designate; and any loans from other city funds.

(d) All deposits to and expenditures from the city street fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State Budgeting, Accounting, and Reporting System (BARS). (Ord. 970 §§ 3 – 6, 1990).

3.20.080 Equipment rental and replacement fund – Created.

There is created and reestablished in the city of Fircrest a special fund to be known and designated as the equipment rental and replacement fund (ERR). (Ord. 935 § 1, 1989).

3.20.090 Equipment rental and replacement fund – Expenditures.

Moneys in such fund may be expended from time to time in payment of costs of acquisition, operation, maintenance, upkeep and repairs of all city-owned rolling stock and of all city-owned office equipment and machines exceeding $1,000 in value, and for the purchase of all materials and supplies used in connection therewith, including gasoline and oil for the rolling stock, and for salaries and wages in connection therewith and with the administration of such fund. (Ord. 935 § 2, 1989).

3.20.100 Equipment rental and replacement fund – Schedule of rentals.

A schedule of rentals and charges for the use of any equipment of such fund shall be adopted and fixed from time to time by the city manager. (Ord. 935 § 3, 1989).

3.20.110 Equipment rental and replacement fund – Allocation of costs.

The costs of acquisition, operation and upkeep of equipment in the ERR fund shall be maintained and allocated to each department or fund in accordance with their scheduled usage of ERR fund equipment, as provided in the annual budget. (Ord. 935 § 4, 1989).

3.20.120 Equipment rental and replacement fund – Budget and appropriation.

The city shall annually budget and appropriate such moneys as are necessary to fund the replacement and operations of all ERR fund equipment. (Ord. 935 § 5, 1989).

3.20.130 Equipment rental and replacement fund – Replacement schedule.

A schedule of replacement for ERR fund equipment shall be prepared and maintained by the city manager. For general planning and budgeting purposes, the life cycle and estimated replacement schedule for common pieces of equipment shall follow guidelines set forth in the Budgeting, Accounting, and Reporting Systems (BARS) Manual prepared by the Washington State Auditor’s office. (Ord. 1057 § 1, 1994; Ord. 935 § 6, 1989).

3.20.210 Current expense fund – Fund No. 1.

(a) Use. The current expense fund is used to pay all of the general indebtedness of the city for all municipal purposes, except as otherwise specifically required to be paid out of other funds.

(b) Source of Moneys. The current expense fund receives moneys from the following sources: so much of general tax levy as the council determines; all license and permit fees; all surpluses in utility funds authorized by law and council action; state liquor tax moneys and all other revenue not specifically designated for other funds. (The statutory authorization for this fund is RCW 35.37.010).

3.20.220 Light fund – Fund No. 2.

(a) Use. The light fund is used to pay all costs and expenses in operation and extension of the light utility.

(b) Source of Moneys. The light fund receives moneys from the following sources: gross revenues of light utility operation; loans, if any, from other city funds. (The statutory authorization of this fund is RCW 35.37.010; RCW 35.27.510).

3.20.230 Water fund – Fund No. 3.

(a) Use. The water fund is used to pay all costs and expenses of operation and extension of the water utility.

(b) Source of Moneys. The water fund receives moneys from the following sources: gross revenue of water utility operation; loans, if any, from other city funds. (The statutory authorization for this fund is RCW 35.37.010; RCW 35.27.510; Ordinance 17, January 6, 1929, authorized the original acquisition of the water utility).

3.20.231 Water capital fund – Created.

(a) There is hereby established a fund to be known as the “water capital fund” which shall be used for all proper capital costs necessary to maintain and upgrade the water system.

(b) The water capital fund shall receive its revenue from all legal sources including, but not limited to, the following sources: water fee charges, investment interest, and other miscellaneous revenues.

(c) All deposits to and expenditures from the water capital fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State of Washington Budgeting, Accounting, and Reporting System (BARS). (Ord. 1608 § 1, 2017).

3.20.241 Sewer capital fund – Created.

(a) There is hereby established a fund to be known as the “sewer capital fund” which shall be used for all proper capital costs necessary to maintain and upgrade the sewer system.

(b) The sewer capital fund shall receive its revenue from all legal sources including, but not limited to, the following sources: sewer fee charges, investment interest, and other miscellaneous revenues.

(c) All deposits to and expenditures from the sewer capital fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State of Washington Budgeting, Accounting, and Reporting System (BARS). (Ord. 1607 § 1, 2017).

3.20.250 Consumer deposit fund – Fund No. 8.

(a) Use. The consumer deposit is to be held by the clerk-treasurer and refunded on discontinuance of service with all charges paid, or to pay outstanding charges if premises are vacated.

(b) Source of Moneys. The consumer deposit fund receives moneys from the following source: applicants for light services who are not fee owners of premises to be served. (The statutory authorization for this fund is RCW 80.40.040; authorized by Ordinance 389 § 7, codified herein as FMC 18.08.020).

3.20.260 Water revenue bonds 1951 redemption fund – Fund No. 9.

(a) Use. The water revenue bonds 1951 redemption fund is used to pay the principal and interest on 1951 water and sewer revenue bonds.

(b) Source of Moneys. The water revenue bonds 1951 redemption fund receives moneys from the following sources: gross revenues of water and sewer utilities’ funds to the extent of certain fixed percentages. (The statutory authorization for this fund is RCW 80.40.100; authorized by Ord. 178, 1951).

3.20.270 Water revenue bonds 1955 redemption fund – Fund No. 10.

(a) Use. The water revenue bonds 1955 redemption fund is used to pay the principal and interest on 1955 water and sewer revenue bonds.

(b) Source of Moneys. The water revenue bonds 1955 redemption fund receives moneys from the following source: certain fixed amounts out of the gross revenues of the water and sewer utilities’ funds. (The statutory authorization of this fund is RCW 80.40.100: authorized by Ord. 259, 1955).

3.20.280 1962 water and sewer construction fund – Fund No. 17.

(a) Use. The 1962 water and sewer construction fund authorizes the drawing of interest-bearing warrants against said fund and the payment thereof from the proceeds of the sale of water and sewer revenue bonds.

(b) Source of Moneys. The 1962 water and sewer construction fund receives moneys from the following source: water and sewer revenue bonds, 1962. (Authorized by Ord. 429, 1962).

3.20.290 Sidewalk construction fund – Fund No. 12.

(a) Use. The sidewalk construction fund is used to pay total costs of improvements, including labor and materials, administrative expenses, etc., ordered by each specific ordinance.

(b) Source of Moneys. The sidewalk construction fund receives moneys from the following sources: prepayments and assessments for improvements; also original loan from other city funds. (The statutory authorization of this fund is RCW 35.68.040.)

3.20.300 1962 general obligation bond fund – Fund No. 18.

(a) Use. The 1962 general obligation bond fund is used to pay the principal and interest on the 1962 general obligation bonds issued to cover costs of constructing and equipping a municipal swimming pool, complete with lockers, showers, dressing rooms, heating, filtering, fencing and all other necessary facilities.

(b) Source of Moneys. The 1962 general obligation bond fund receives moneys from the following source: annual tax levy. (Authorized by Ord. 436, 1962).

3.20.301 Park bond debt service fund – Created.

(a) There is hereby established a fund to be known as the “park bond debt service fund” which shall be used to pay the principal and interest on general obligation bonds issued to cover the costs of constructing and equipping a municipal swimming pool, bath house, recreation center and other parks capital projects.

(b) Source of Moneys. The general obligation bond fund receives moneys from an annual tax levy. (Ord. 1646 § 1, 2019).

3.20.302 Park bond capital fund – Created.

(a) There is hereby established a fund to be known as the “park bond capital fund” which shall be used to account for bond proceeds and expenditures on general obligation bonds issued to cover the costs of constructing and equipping a municipal swimming pool, bath house, recreation center and other park capital projects.

(b) Source of Moneys. The park bond capital fund receives moneys from the proceeds of general obligation bonds, donations, interest and other lawful revenue sources allowed by law. (Ord. 1647 § 1, 2019).

3.20.310 Cumulative reserve fund – Established – Use.

There is created and established in the city of Fircrest a special fund to be known as the cumulative reserve fund. Sums shall be deposited to such fund as herein provided. Such cumulative reserve fund shall be used for capital outlay and for the operation and maintenance for municipal purposes. Moneys from such fund may be expended upon appropriate council action for the acquisition, by purchase or otherwise, of equipment, land and materials that are generally classified as items of capital outlay and including the construction, reconstruction, alteration, replacement and improvement of existing or new public buildings, structures, equipment or works used or useful for city purposes. In addition, moneys from such fund may be used to pay for the cost of the operation and maintenance of city government, including but not limited to, the purchase of services, materials, and supplies and the payment wages, and for the cost of maintenance, alteration or repair of city equipment, buildings, land, structures, works or other city assets, or other costs and expenses in the general operation of any and all city functions. (Ord. 956 § 1, 1990; Ord. 673 § 1, 1974).

3.20.320 Cumulative reserve fund – Ordinance required for transfers.

Moneys may be withdrawn from said reserve fund by transfer to the appropriate operating fund when so authorized by ordinance of the city council of the city of Fircrest duly adopted by a two-thirds majority of the members of the city council which ordinance shall clearly state the facts constituting the reason and details for the withdrawal and shall specify the fund to which the withdrawn money shall be transferred. (Ord. 956 § 2, 1990; Ord. 673 § 3, 1974).

3.20.330 Cumulative reserve fund – Accounts required.

The clerk-treasurer of the city of Fircrest is authorized and directed to establish all necessary books of account, ledgers and accounting controls for said fund, all in the manner provided by law. (Ord. 956 § 3, 1990; Ord. 673 § 4, 1974)

3.20.335 Cumulative reserve fund – Contributions to be recorded.

The contributions to such transfer fund from each of the several revenue sources shall be recorded or otherwise accounted for by the clerk-treasurer and shall be separately maintained in subsidiary accounts within said cumulative reserve fund. (Ord. 956 § 4, 1990).

3.20.340 Employment training fund.

(a) There is created a separate fund to be designated the “employment training fund,” through which fund all receipts and disbursements shall be made and recorded of moneys received from the current federal comprehensive employment training program, or other sources of employment training programs funded outside of normal Fircrest resources.

(b) All receipts and disbursements made to date shall be retroactively recorded in such fund from and after January 1, 1975. (Ord. 680 §§ 1, 2, 1975).

3.20.360 Petty cash funds.

(a) There are created and established change funds as follows:

Custodian	Amount
Finance Director	$125.00
Court Administrator	$200.00
Parks/Recreation Director	$90.00

(b) There are created and established revolving cash funds as follows:

Custodian	Amount
Police Chief	$50.00
Finance Director	$410.00
Parks/Recreation Director	$125.00

(c) Each change fund and revolving cash fund will be maintained and monitored in accordance to methods prescribed by the State Auditor’s Office. (Ord. 1688 § 1, 2022; Ord. 1628 § 1, 2018; Ord. 1419 § 1, 2006; Ord. 1223 § 1, 1999; Ord. 1195 § 1, 1998; Ord. 859 §§ 1 – 3, 1987).

3.20.370 Deferred compensation agency fund.

(a) There is created and established a deferred compensation agency fund.

(b) All financial transactions of the deferred compensation plan shall be accounted for in the deferred compensation agency fund. (Ord. 860 §§ 1, 2, 1987).

3.20.380 Drug investigation fund – Established.

There is created and established a drug investigation fund. (Ord. 867 § 1, 1987).

3.20.390 Drug investigation fund – Authorization – Purpose.

The Fircrest police chief is authorized and directed to accept funds from the drug investigation fund, as funds are available from order of the Fircrest municipal court, the Pierce County superior court, or any other municipality, or any other court, or any person or organization, to be spent and applied for the purpose of investigation and apprehension of persons criminally involved in the illegal sale, possession or distribution of drugs or controlled substances. More specifically, such moneys are to be placed in a special fund to be used for purchase of such controlled substances or drugs for use in criminal prosecutions, as well as for such other expenses as the police chief shall determine are reasonable and necessarily incident thereto. Such moneys are not to be used for payment of police department employees. (Ord. 867 § 2, 1987).

3.20.400 Drug investigation fund – Deposit of proceeds.

All net proceeds and moneys forfeited under RCW 69.50.505 shall be deposited in the drug investigation fund. (Ord. 867 § 3, 1987).

3.20.410 Drug investigation fund – Implementation and maintenance.

The Fircrest police chief shall be responsible for implementation and maintenance of such bookkeeping and accounting as will, at a minimum, record:

(a) Advancement of funds to particular persons for potential use;

(b) Actual use of sums so advanced;

(d) Return to the police chief of funds advanced but not expended.

The status of the fund shall be reported in writing to the Fircrest city attorney semi-annually and subject to audit. (Ord. 867 § 4, 1987).

3.20.420 Drug investigation fund – Discontinuance – Remittance.

If the Fircrest police chief should determine that the continued maintenance of such fund is unnecessary or uncalled for, such funds as are then held by the police chief shall be remitted to the city’s current expense fund or to such persons as the Fircrest municipal court may order. (Ord. 867 § 5, 1987).

3.20.430 Drug investigation fund – Deposit of remitted funds.

The Fircrest city clerk-treasurer shall receive any moneys so ordered and deposit them in the special fund for use by the Fircrest police chief as set forth herein. (Ord. 867 § 6, 1987).

3.20.440 Solid waste, recyclable materials and yard waste collection fund.

Repealed by Ord. 1198. (Ord. 1046 § 1, 1993).

3.20.450 Storm drain fund – Created.

(a) There is hereby established a fund to be known as the “storm drain fund,” which shall be used for all proper storm drain purposes.

(b) The storm drain fund shall be used for all personnel, operations and maintenance, and capital costs necessary to maintain and upgrade the storm drain system.

(c) The storm drain fund shall receive its revenue from all legal sources including, but not limited to, the following sources: storm drain fees and charges, investment interest, and miscellaneous revenues.

(d) All deposits to and expenditures from the storm drain fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State Budgeting, Accounting, and Reporting System (BARS). (Ord. 1193 § 1, 1998).

3.20.451 Storm drain capital fund – Created.

(a) There is hereby established a fund to be known as the “storm drain capital fund” which shall be used for all proper capital costs necessary to maintain and upgrade the storm drain system.

(b) The storm drain capital fund shall receive its revenue from all legal sources including, but not limited to, the following sources: storm drain charges, investment interest, and other miscellaneous revenues.

(c) All deposits to and expenditures from the storm drain capital fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State of Washington Budgeting, Accounting, and Reporting System (BARS). (Ord. 1609 § 1, 2017).

3.20.460 Relocation of backyard sewer mains fund – Created.

(a) There is hereby established a fund to be known as the relocation of backyard sewer mains fund which shall be used for all proper restoration and relocation of backyard sewer mains project purposes.

(b) The relocation of backyard sewer mains fund shall be used for all personnel, operations and maintenance, debt service payments and capital costs necessary for the restoration and relocation of backyard sewer mains system.

(c) The relocation of backyard sewer mains fund shall receive its revenue from all legal sources including, but not limited to, the following sources: public works trust fund loan, REET fund, sewer charges, investment interest, and miscellaneous revenues.

(d) All deposits to and expenditures from the relocation of backyard sewer mains fund shall be made in accordance with the provisions of the annual budget of the city and with the provisions of the State of Washington Budgeting, Accounting, and Reporting System (BARS).

(e) Upon completion of the relocation of backyard sewer mains project and repayment of debt service, the relocation of backyard sewer mains fund shall be closed by ordinance and all remaining funds transferred to the sewer fund and shall be designated for use as ordained by the council at that time. (Ord. 1453 § 1, 2008).