Chapter 3.50
AUDIT OF CLAIMS AND DEMANDS
Sections:
3.50.015 Claims and demands – Contents required.
3.50.020 Finance committee recommendations.
3.50.025 Issuance of checks or warrants.
3.50.030 Council recommendations.
3.50.010 Filing.
All claims and demands against the town of La Conner shall be filed with the office of the finance director, a voucher shall be prepared for each claim and demand presented and a summary report describing each claim and demand processed shall be prepared for presentation to the council for approval at its next regular meeting succeeding the time of the filing of such claims and demands. [Ord. 949 § 2, 2005; Ord. 81 § 1, 1893.]
3.50.015 Claims and demands – Contents required.
Said claims or demands filed pursuant to LCMC 3.50.010 shall state the date when any services or merchandise were furnished, the nature of the claim or demand, the amount payable and shall contain any other information as may be required by the finance director.
The department head for whose department said claim or demand was incurred shall affix his or her signature or initials and assign the appropriate budgetary account number to all claims or demands filed. Said signature or initials shall certify that the service or merchandise (1) was obtained upon his or her authorization; and (2) has been satisfactorily furnished to the town. In the case of services or merchandise obtained by express action of the town council and reflected in the minutes of the meetings of the town council, and not applicable to any specific department, the certification(s) may be made by the finance director. [Ord 949 § 3, 2005.]
3.50.020 Finance committee recommendations.
All claims and demands received by the finance director and certified pursuant to LCMC 3.50.010 and 3.50.015 shall be referred to the finance committee for examination and the committee shall at the next subsequent regular council meeting make such recommendations as may be deemed appropriate. The finance committee may recommend approval of such claims and demands by affixing the signatures of its members on a certification statement attached to the summary report. [Ord. 949 § 4, 2005; Ord. 81 § 2, 1893.]
3.50.025 Issuance of checks or warrants.
Upon approval of the town council, checks or warrants shall be issued for those claims or demands presented. However, if at its next subsequent council meeting the town council is unable to approve those claims or demands filed due to a lack of a quorum, the checks or warrants may be issued upon certification by the finance committee and so long as the claims and demands are within the scope and amount of the last approved budget therefor; and provided, that the claims be presented for ratification at the next ensuing regular town council meeting. [Ord. 949 § 5, 2005.]
3.50.030 Council recommendations.
In case the finance committee shall neglect or refuse to report on any bills or demands regularly referred to them, the council may as a committee as a whole consider such bill or demand and report as may be deemed fit. [Ord. 81 § 3, 1893.]