Chapter 2.69
OFFICIAL EXPENDITURES – REIMBURSEMENT*

Sections:

2.69.010    Daily use of personal automobile for city business – Reimbursement.

2.69.020    Occasional use of personal automobile for city business – Reimbursement.

2.69.030    Other official expenditures – Reimbursement.

2.69.040    Applicants for city positions – Interview expenses.

2.69.050    Applicants for city positions – Payment of expenses.

2.69.060    New personnel – Moving expenses.

*For the statutory provisions regarding the reimbursement of councilmen for actual and necessary expenses, see RCW 35A.13.040; for provisions regarding the compensation of appointive officers and employees, see RCW 35A.13.090.

2.69.010 Daily use of personal automobile for city business – Reimbursement.

Where, with the approval in writing of the city manager, an employee of the city furnishes his own automobile and pays all costs of operation thereof, in connection with the daily performance of his duties for the city, he shall be paid a fixed mileage allowance as set forth from time to time by resolution of the city council. Such payments shall be made monthly and shall be checked against speedometer readings. The amount allowed shall not exceed the mileage devoted to business of the city. (Ord. 1689 § 1, 1974; Ord. 1342 § 1, 1967).

2.69.020 Occasional use of personal automobile for city business – Reimbursement.

Expenses for the use of personal automobiles of employees or officers of the city used on special or occasional trips in the course of the business of the city shall be paid a mileage allowance as set forth from time to time by resolution of the city council. Claims therefor shall state the mileage traveled and the places between which the trip was taken on forms furnished by the director of finance. (Ord. 2762, 2000; amended during 8/94 supplement; Ord. 1689 § 1, 1974; Ord. 1342 § 1, 1967).

2.69.030 Other official expenditures – Reimbursement.

In addition to the rates of pay and other allowances set forth in the annual budget of the city, officers and employees of the city shall be entitled to the payment of or reimbursement for the following classes of official expenditures:

(1) Transportation, lodging, meals and other related expenditures which may lawfully be incurred by officers and employees of the city, within or without the city, when approved by the chief executive officer or pro tem chief executive officer of the city as such chief executive officer is defined in this code;

(2) “Lawfully be incurred,” as used in subsection (1), means expenses within the categories above set forth which are actually incurred while attending to business of the city and shall, whenever practicable, be supported by bills statements or other evidence of such expenses issued by the party furnishing such lodging, meals, transportation (other than personal automobiles as set forth above) or other goods or services and attached to the claim voucher submitted by any such officer or employee. (Ord. 1342 § 1, 1967).

2.69.040 Applicants for city positions – Interview expenses.

The council finds that in selecting personnel to fill positions in the city requiring special experience and training to qualify for such positions, it may become necessary, in order to insure selection of the most qualified applicants, that applicants for such positions be personally interviewed, and that in certain cases the expenses to the city of sending members of boards, commissions and other officers of the city to various localities for the purpose of conducting such interviews, exceeds the cost to the city government of providing that said interviews be had in the city at the city’s expense, and that the payment by the city of the necessary travel and subsistence expenses for a limited number of applicants to be brought to the city will result in the saving of expense to the city in the outlay of travel and subsistence expenses or in the time which would be lost by reason of regular officers or employees of the city conducting the interviews elsewhere. The council further finds that in such cases the payment by the city of the travel and subsistence expense of applicants requested to come to the city for interviews is a proper municipal expense and for a proper municipal purpose. (Ord. 1342 § 1, 1967).

2.69.050 Applicants for city positions – Payment of expenses.

In order to make a proper determination of the facts in eases where authority is requested to bring in applicants for any position in the city at the city’s expense, the chief executive officer of the city is authorized to determine the facts and upon approval by the city council, based upon a determination that a payment by the city of the expenses of bringing a limited number of applicants to the city for interviews is necessary to make possible the selection of the best available applicant for a position involving special skill and experience to properly discharge the duties thereof, and that the payment of the expense of bringing said applicants to the city is less than the expense and cost to the city in sending its officers, commissions or boards to conduct said interviews elsewhere and that funds for the payment of such expenses are lawfully available, such expenses may properly be tendered to such applicants and paid. (Ord. 1342 § 1, 1967).

2.69.060 New personnel – Moving expenses.

Whenever the chief executive officer of the city determines that in order to secure the services of any person not residing within the Longview area, as an employee of the city, it is necessary to pay the cost of moving the household goods and personal effects of such person from his place of residence to the city upon his appointment to city service, then payment of reasonable and necessary moving costs may be made from the appropriate operating fund in the city’s annual budget, upon the recommendation of the chief executive officer and the approval of such an expenditure by the city council in advance of the tender of such costs of moving to such employee or officer. (Ord. 1342 § 1, 1967).