Chapter 3.12
CONTRACT CLAIMS

3.12.000    Chapter Contents

Sections:

3.12.010    Purpose.

3.12.020    Auditing officer--Appointed.

3.12.030    Auditing officer--Bond provided.

3.12.040    Adoption of policies.

(Ord. 7250 §3, 2020).

3.12.010 Purpose

The purpose of this Chapter is to address payment of claims arising out of contracts, authorized expenses, materials, and advancements as provided in 42.24 RCW.

(Ord. 7250 §3, 2020; Ord. 6886 §§1, 12, 2013; Ord. 4386 §1, 1982; Ord. 4223 §2, 1980; Ord. 1025 §1, 1909).

3.12.020 Auditing officer –Appointed

The Finance Director is appointed as the auditing officer of the City and is authorized to issue warrants or checks in payment of claims arising under this chapter. The Finance Director shall submit to the Council for approval all such checks or warrants issued in payment of claims at the Council’s next regularly scheduled public meeting and shall provide, upon request, documentation supporting the claim paid. If, upon review, the Council disapproves any claim, the auditing officer and any other officer which signed the check or warrant shall jointly cause the disproved claim to be recognized as a receivable of the City, and shall pursue collection diligently until the amount is disproved or collected or until the Council is satisfied and approves claim.

(Ord. 7250 §3, 2020; Ord. 4547 §1(part), 1984).

3.12.030 Auditing officer –Bond provided

The auditing officer and any other officer designated to sign checks or warrants in payment of claims shall furnish an official bond, at the City’s expense, for faithful discharge of the auditing officer’s and any other officer’s duties in an amount not less than one hundred thousand dollars.

(Ord. 7250 §3, 2020; Ord. 7187 §3, 2019; Ord. 4547 §1(part), 1984).

3.12.040 Adoption of policies

The City Council directs the City Manager to adopt contracting, hiring, purchasing and disbursing policies which implement effective internal control.

(Ord. 7250 §3, 2020; Ord. 4547 §1(part), 1984).