Chapter 3.08
ADVANCE TRAVEL EXPENSE REVOLVING FUND
Sections:
3.08.020 Travel expense voucher.
3.08.010 General provisions.
There is established the advance travel expense fund in the amount of $2,000, which shall be a revolving fund maintained as a checking account in the bank that is designated by the city as its official depository bank and advances to officers or employees will be by check. All checks shall require the signature of the city finance director, or their designee if the finance director is not available, or the mayor. The revolving fund is to be replenished by warrant. The maximum amount that may be used to pay for travel expenses incurred by any one officer or employee of the city is $500.00. (Ord. 017-23 § 4 (Exh. A); Ord. 010-12 § 1; Ord. 026-10 § 1; Ord. 1854 § 1, 2002; Ord. 1271 § 1, 1984; Ord. 844 § 1, 1969).
3.08.020 Travel expense voucher.
On or before the fifteenth day following the close of the authorized travel period for which expenses have been advanced to any officer or employee, they shall submit to the city finance director a fully itemized travel expense voucher, for all reimbursable items legally expended, accompanied by the unexpended portion of such advance, if any. Any advance made for this purpose, or any portion thereof, not repaid or accounted for in the time and manner specified herein, shall bear interest at the rate of 10 percent per year from the date of default until paid. (Ord. 017-23 § 4 (Exh. A); Ord. 010-12 § 2; Ord. 026-10 § 2; Ord. 844 § 2, 1969).
3.08.030 Use restrictions.
An advance made under the provisions of POMC 3.08.010 and 3.08.020 shall be considered as having been made to such officer or employee to be expended by them as an agent of the city for the city’s purposes only, and specifically to defray necessary costs while performing their official duties. (Ord. 017-23 § 1 (Exh. A); Ord. 026-10 § 3; Ord. 844 § 3, 1969).
3.08.040 Not a personal loan.
No such advance shall be considered as a personal loan to such officer and/or employee and any expenditure thereof other than for official city business purposes shall be considered a misappropriation of public funds. (Ord. 026-10 § 4).
3.08.050 Regulations.
The advance travel expense fund shall be administered by the city finance director in accordance with the procedures adopted by the State Auditor’s office for advance travel expense accounts established pursuant to RCW 42.24.120. (Ord. 017-23 § 4 (Exh. A); Ord. 010-12 § 3; Ord. 026-10 § 5).