Chapter 19.05
OPEN RECORD PUBLIC HEARINGS
Sections:
19.05.020 Responsibility of administrator for hearing.
19.05.030 Conflict of interest, ethics, open public meetings, appearance of fairness.
19.05.040 Ex parte communications.
19.05.060 Burden and nature of proof.
19.05.070 Order of proceedings.
19.05.080 Decision and notice of decision.
19.05.090 Calculation of time periods for issuance of notice of final decision.
19.05.010 General.
Public hearings on all type II, III and V project permit applications, shall be conducted in accordance with this chapter. (Ord. 1916 § 1 (part), 1997).
19.05.020 Responsibility of administrator for hearing.
The administrator shall:
A. Schedule an application for review and public hearing;
B. Give notice;
C. Prepare the staff report on the application, which shall be a single report stating all of the decisions made as of the date of the report, including recommendations on project permits in the consolidated permit process that do not require an open record predecision hearing. The report shall state any mitigation required or proposed under the development regulations or the city’s authority under SEPA. If the threshold determination other than a determination of significance has not been issued previously by the city, the report shall include or append this determination. In the case of a type I or II project permit application, this report may be the permit;
D. Prepare the notice of decision, if required by the hearing body and/or mail a copy of the notice of decision to those required by this code to received such decision. (Ord. 1916 § 1 (part), 1997).
19.05.030 Conflict of interest, ethics, open public meetings, appearance of fairness.
The hearing body shall be subject to the code of ethics (RCW Section 35A.42.020), prohibitions on conflict of interest (RCW Section 35A.42.020 and RCW Chapter 42.23) open public meetings (RCW Chapter 42.30), and appearance of fairness (RCW Chapter 42.36) as the same now exist or may hereafter be amended. (Ord. 1916 § 1 (part), 1997).
19.05.040 Ex parte communications.
A. No member of the hearing body may communicate, directly or indirectly, regarding any issue in a proceeding before him or her, other than to participate in communications necessary to procedural aspects of maintaining an orderly process, unless he or she provides notice and opportunity for all parties to participate; except as provided in this section;
1. The hearing body may receive advice from legal counsel;
2. The hearing body may communicate with staff members (except where the proceeding relates to a code enforcement investigation or prosecution).
B. If, before serving as the hearing body in a quasi-judicial proceeding, any member of the hearing body receives an ex parte communication of a type that could not properly be received while serving, the member of the hearing body, promptly after starting to serve, shall disclose the communication as described in Section 19.05.040(C).
C. If the hearing body receives an ex parte communication in violation of this section, he or she shall place on the record:
1. All written communications received;
2. All written responses to the communications;
3. State the substance of all oral communications received, and all responses made;
4. The identity of each person from whom the examiner received any ex parte communication.
D. The hearing body shall advise all parties that these matters have been placed on the record. Upon request made within ten days after notice of the ex parte communication, any party desiring to rebut the communication shall be allowed to place a rebuttal statement on the record. (Ord. 1916 § 1 (part), 1997).
19.05.050 Disqualification.
A. A member of the hearing body who is disqualified shall be counted for purposes of forming a quorum. Any member who is disqualified may do so only by making full disclosure to the audience, abstaining from voting on the proposal, vacating the seat on the hearing body and physically leaving the hearing.
B. If all members of the hearing body are disqualified, all members present after stating their reasons for disqualification shall be requalified and shall proceed to resolve the issues.
C. Except for type V actions, a member absent during the presentation of evidence in a hearing may not participate in the deliberations or decision unless a member has reviewed the evidence received. (Ord. 1916 § 1 (part), 1997).
19.05.060 Burden and nature of proof.
Except for type V actions, the burden of proof is on the proponent. The project permit application must be supported by proof that it conforms to the applicable elements of the city’s development regulations, comprehensive plan and that any significant adverse environmental impacts have been adequately addressed. (Ord. 1916 § 1 (part), 1997).
19.05.070 Order of proceedings.
A. The order of proceedings for a hearing will depend in part on the nature of the hearing. The following shall be supplemented by administrative procedures as appropriate.
1. Before receiving information on the issue, the following shall be determined:
a. Any objections on jurisdictional grounds shall be noted on the record and if there is objection, the hearing body has the discretion to proceed or terminate;
b. Any abstentions or disqualifications shall be determined.
2. The presiding officer may take official notice of known information related to the issue, such as:
a. A provision of any ordinance, resolution, rule, officially adopted development standard or state law;
b. Other public records and facts judicially noticeable by law.
3. Matters officially noticed need not be established by evidence and may be considered by the hearing body in its determination. Parties requesting notice shall do so on the record. However, the hearing body may take notice of matters listed in subsection (A)(2) of this section if stated for the record. Any matter given official notice may be rebutted.
4. The hearing body may view the area in dispute with or without notification to the parties, but shall place the time, manner and circumstances of such view on the record.
5. Information shall be received from the staff and from proponents and opponents. The presiding officer may approve or deny a request from a person attending the hearing to ask a question. Unless the presiding officer specifies otherwise, if the request to ask a question is approved, the presiding officer will direct the questions to the person submitting testimony.
6. When the presiding officer has closed the public hearing portion of the hearing, the hearing body shall openly discuss the issue and may further question a person submitting information or the staff if opportunity for rebuttal is provided. (Ord. 1916 § 1 (part), 1997).
19.05.080 Decision and notice of decision.
A. Following the hearing procedure described in Section 19.05.070, the hearing body shall approve, conditionally approve or deny the application. If the hearing is an appeal, the hearing body shall affirm, reverse or remand the decision that is on appeal.
B. The hearing body’s written decision shall issue within ten days after the hearing on the project permit application. The notice of final decision shall issue within one hundred twenty days after the city notifies the applicant that the application is complete. The time frames set forth in this section and Section 19.05.090 shall apply to project permit applications filed on or after April 1, 1996.
C. The city shall provide a notice of decision that also includes a statement of any threshold determination made under SEPA (RCW Chapter 43.21C) and the procedures for administrative appeal, if any. For type II, III and IV project permits, the notice of decision on the issued permit shall contain the requirements set forth in Section 19.04.020(A).
D. The notice of decision shall be provided to the applicant and to any person who, prior to the rendering of the decision, requested notice of the decision or submitted substantive comments on the application.
E. The notice of decision shall be provided to the public as set forth in Section 19.03.030.
F. If the city is unable to issue its final decision on a project permit application within the time limits provided for in this section, it shall provide written notice of this fact to the project applicant. The notice shall include a statement of reasons why the time limits have not been met and an estimated date for issuance of the notice of decision. (Ord. 1916 § 1 (part), 1997).
19.05.090 Calculation of time periods for issuance of notice of final decision.
A. In determining the number of days that have elapsed after the local government has notified the applicant that the application is complete for purposes of calculating the time for issuance of the notice of final decision, the following periods shall be excluded:
1. Any period during which the applicant has been requested by the city to correct plans, perform required studies, or provide additional required information. The period shall be calculated from the date the city notifies the applicant of the need for additional information until the earlier of the date the local government determines whether the additional information satisfies the request for information or fourteen days after the date the information has been provided to the city;
2. If the city determines that the information submitted by the applicant under Section 19.05.090(A)(1) is insufficient, it shall notify the applicant of the deficiencies and the procedures under Section 19.05.090(A)(1) shall apply as if a new request for studies have been made;
3. Any period during which an environmental impact statement is being prepared following a determination of significance pursuant to RCW Chapter 43.21C, if the city by ordinance has established time periods for completion of environmental impact statements, or if the local government and the applicant in writing agree to a time period for completion of an environmental impact statement;
4. Any period for administrative appeals of project permits, if an open record appeal hearing or a closed record appeal, or both, are allowed. The time period for consideration and decision on appeals shall not exceed:
a. Ninety days for an open record appeal hearing; and
b. Sixty days for a closed record appeal.
(The parties may agree to extend these time periods).
5. Any extension of time mutually agreed upon by the applicant and the local government.
B. The time limits established in this title do not apply if a project permit application:
1. Requires an amendment to the comprehensive plan or a development regulation;
2. Requires approval of the siting of an essential public facility as provided in RCW Section 36.70A.200;
3. Is an application for a permit or approval described in Section 19.01.080; or
4. Is substantially revised by the applicant, in which case the time period shall start from the date at which the revised project application is determined to be complete under RCW Section 36.70B.070. (Ord. 1916 § 1 (part), 1997).