Chapter 2.80
PUBLIC RECORDS
Sections:
2.80.020 Public records index – Order – Maintenance not required.
2.80.030 Public records disclosure – Policy.
2.80.010 Findings.
A. Chapter 42.17 RCW requires all cities and public agencies to maintain and make available a current index of various public records.
B. RCW 42.17.260(4) provides that if maintaining such an index would be unduly burdensome, or would interfere with city operations, a city need not maintain such an index but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with operations.
C. The City of SeaTac is comprised of numerous departments which maintain separate databases and/or record keeping systems for the indexing of records and information.
D. Because the City has records which are diverse, complex, and stored in multiple locations and in multiple computer systems and databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records.
E. The City produces or receives an uncountable number of records each day, and maintains an uncountable number of records in numerous City files.
F. The development and maintenance of a City index would be extremely costly, and would provide little benefit to the public compared to the expense in maintaining the index.
G. The City’s operations do not allow for the addition, revision, or reassignment of duties of existing personnel so that an index may be developed and maintained.
H. Pursuant to Chapter 42.17 RCW, the City of SeaTac will disclose all public records including all indexes that are maintained by the City, to the extent such records or indexes are available and not exempt from disclosure pursuant to State law or any other applicable law. (Ord. 04-1020 § 1)
2.80.020 Public records index – Order – Maintenance not required.
Based upon the findings set forth in SMC 2.80.010, and pursuant to RCW 42.17.260(4)(a), the City Council orders the following:
A. The City of SeaTac is not required to maintain a current index of public records due to findings of the City Council that the requirement is unduly burdensome and would interfere with City operations and such a list is nearly impossible to create and/or maintain.
B. The City of SeaTac shall make available all public records and any indexes created for internal use upon request by any citizen to the extent not exempt from disclosure pursuant to State law or any other applicable law. (Ord. 04-1020 § 1)
2.80.030 Public records disclosure – Policy.
The City Manager shall have authority to adopt administrative procedures for providing access to public records in accordance with the provisions of Chapter 42.17 RCW. (Ord. 04-1020 § 1)