Chapter 2.104
EXECUTION OF CONTRACTS AND OTHER LEGAL DOCUMENTS
Sections:
2.104.020 Contract administration.
2.104.030 Documents conveying real property interests.
2.104.040 Execution of documents.
2.104.050 Responsibility of finance department.
2.104.060 Minor contracts—Execution.
2.104.070 Execution of contracts over twenty-five thousand dollars.
2.104.010 Purpose.
The following provisions and procedures shall be followed in conjunction with the approval and execution of contracts and other legal documents to which the city is a party. (Ord. 1613-08 § 1 (part), 2008)
2.104.020 Contract administration.
All contracts to which the city is a party shall be in writing, and executed in the name of the city by the mayor or the city administrator under the direction of the city council. In the absence of the city administrator or mayor, as the case may be, the mayor pro tem may execute contracts. The city council may also designate other city officials to have signature authority for specific contracts or agreements as identified by the council. Such documents shall be attested by the finance director and approved as to form by the city attorney.
No contracts to which the city is obligated shall be executed in the name of a department of the city. (Ord. 1990-21 § 1, 2021; Ord. 1613-08 § 1 (part), 2008)
2.104.030 Documents conveying real property interests.
All documents by which the city conveys or receives an interest in real property shall be executed in behalf of the city by the mayor or mayor pro tem. However, if the document provides for the grant of real property or an interest in real property to the city and the document by its terms is not required to be executed by the grantee (the city), no such execution shall be required. (Ord. 1613-08 § 1 (part), 2008)
2.104.040 Execution of documents.
All real property conveyances which, as provided herein, require execution by the mayor or mayor pro tem shall only be so executed following authorization by the city council. Such authorization shall be in the form of a motion approved by a majority of the city council. (Ord. 1948-19 § 1, 2019: Ord. 1613-08 § 1 (part), 2008)
2.104.050 Responsibility of finance department.
It shall be the responsibility of the finance department to retain signed originals of all contracts and real property conveyances to which the city is a party. (Ord. 1613-08 § 1 (part), 2008)
2.104.060 Minor contracts—Execution.
In addition to the delegated authority granted in the city’s procurement policy and procedures, the city council hereby directs and authorizes the city administrator to execute minor service provider and other routine contracts without individual approval of each contract by the city council. For the purpose of this section, a minor contract is defined to mean a contract having a dollar amount of twenty-five thousand dollars or less. The mayor or city administrator may, upon their own volition, place any specific contract on the council agenda for council authorization as they see fit. Provided, however, the mayor or city administrator shall execute no contract for which funds have not been appropriated by the city council. (Ord. 1990-21 § 1, 2021; Ord. 1948-19 § 2, 2019: Ord. 1613-08 § 1 (part), 2008)
2.104.070 Execution of contracts over twenty-five thousand dollars.
All contracts not defined as minor contracts shall be executed by the mayor or mayor pro tem pursuant to the process set forth in Section 2.104.040 or as authorized by the city’s procurement policy and procedures. (Ord. 1948-19 § 3, 2019: Ord. 1613-08 § 1 (part), 2008)