Chapter 3.55
CREDIT PURCHASES
Sections:
3.55.010 Authorization to use credit cards for purchase.
3.55.030 Approved uses for credit card purchases.
3.55.040 Purchasing restrictions.
3.55.050 Reporting credit card charges.
3.55.060 Use of card for unauthorized charges.
3.55.010 Authorization to use credit cards for purchase.
City department heads of the city of South Bend are authorized to use the city credit card for official government purchases and acquisitions. The purchasing card is to be used only when a purchase order cannot be used or when an open charge account is not available. (Ord. 1366 § 1, 2006).
3.55.020 Application.
The mayor and/or the clerk-treasurer shall determine and approve assignment and use of the credit cards. The combined credit limit on said credit cards (two) shall be set at $20,000. (Ord. 1570, 2022; Ord. 1390, 2008; Ord. 1366 § 2, 2006).
3.55.030 Approved uses for credit card purchases.
Credit cards may be used for the following purchases:
A. Supplies and/or equipment only if a purchase order cannot be issued or an open charge account is not available.
B. Registrations.
C. Other items specifically authorized by the mayor, city supervisor, police chief and clerk-treasurer or his/her designee. (Ord. 1366 § 3, 2006).
3.55.040 Purchasing restrictions.
Cash advances of any kind and payment of invoices or statements are not authorized credit card purchases or uses. (Ord. 1366 § 4, 2006).
3.55.050 Reporting credit card charges.
After using the credit card for an approved purchase, the department head will immediately advise the clerk-treasurer what type of purchase was made and the total cost of the purchase. (Ord. 1366 § 5, 2006).
3.55.060 Use of card for unauthorized charges.
Any charges against the purchasing charge card not properly identified on the credit card report or not properly allowed following a post audit shall be paid by that employee by check, U.S. currency, or salary deduction. If, for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the city shall have a prior lien against and a right to withhold any and all funds payable to the official or employee up to an amount of the disallowed charges and interest at the same rate as charged by the company which issued the credit card. The city shall have unlimited authority to revoke use of any charge card issued and upon such revocation order being delivered to the credit card company, shall not be liable for any costs. (Ord. 1366 § 6, 2006).