Chapter 3.27
CLAIMS AGAINST THE CITY*

Sections:

3.27.010    Presentation and auditing procedures required – Statutory authority.

3.27.020    Payment of certain claims prior to council approval.

3.27.030    Monthly list – Presentation required – Contents.

3.27.040    Monthly list – Council approval.

3.27.050    Checks for payment – Requirements.

*For statutory provisions regarding audit and allowance of demands against the city, see RCW 35A.13.210; for provisions regarding claims for contractual purposes, see RCW 42.24.080 through 42.24.110; for provisions regarding advancements for travel expenses, see RCW 42.24.120 through 42.24.160; for auditing officer provisions, see TMC 3.01.030.

3.27.010 Presentation and auditing procedures required – Statutory authority.

All claims and demands against the city by persons furnishing materials, rendering services or performing labor, or for any other contractual purpose, shall be presented to and audited in the manner and upon the forms prescribed and with the certifications required by the provisions of RCW 42.24.080 through 42.24.160, inclusive, and the provisions of RCW 35A.12.170, which provisions are by this reference incorporated herein as though fully set forth herein. (Ord. 2005-2 § 1, 2005).

3.27.020 Payment of certain claims prior to council approval.

The city council authorizes the payment of claims and demands presented and audited in compliance with TMC 3.27.010, prior to council approval, for the following types of claims:

A. Claims and demands against the city by persons furnishing materials, rendering services, or performing labor if the amount of the claim or demand does not exceed $20,000.

B. Claims and demands against the city by persons furnishing materials, rendering services or performing labor, or for any other contractual purpose if the contract or agreement under which the claim or demand is made has been previously approved by the city council.

All other claims and demands against the city shall be approved by the city council prior to payment thereof. (Ord. 2005-2 § 1, 2005).

3.27.030 Monthly list – Presentation required – Contents.

Not less than once each month the city treasurer and auditing officer shall present to the city council, at a regularly scheduled meeting of the council, a complete list of claims and demands against the city for services or other items incurred during the previous month. Such monthly list shall include the warrant number, the name of the vendor or claimant, and the amount of the claim. (Ord. 2005-2 § 1, 2005).

3.27.040 Monthly list – Council approval.

A. The council shall examine the monthly list and determine whether the claims or demands thereon shall be allowed.

B. Any claims or demands paid in accordance with TMC 3.27.020 which are disapproved by the city council shall be recognized as receivables by the city which shall pursue collection diligently until the amounts disapproved are collected or until the city council is satisfied and approves the claims or demands. (Ord. 2005-2 § 1, 2005).

3.27.050 Checks for payment – Requirements.

The city treasurer or designee shall draw checks which are payable out of solvent funds for claims or obligations upon the city’s qualified public depository, which checks shall be countersigned by the city manager, as follows:

A. The city treasurer or designee is authorized to draw checks and the city manager is authorized to countersign said checks in payment of claims and demands presented and audited in compliance with TMC 3.27.010, which are subject to pre-approval payment in accordance with TMC 3.27.020, upon compliance with the contracting, hiring, purchasing, and disbursing internal control policies of the city.

B. The city treasurer or designee is authorized to draw checks and the city manager is authorized to countersign said checks in payment of claims and demands presented and audited in compliance with TMC 3.27.010, which are not subject to pre-approval payment in accordance with TMC 3.27.020, upon compliance with the contracting, hiring, purchasing, and disbursing internal control policies of the city and approval by the city council as provided in TMC 3.27.030. (Ord. 2005-2 § 1, 2005).