Chapter 2.88
COMMUNITY ROOM FACILITIES
Sections:
2.88.030 Reservations and cancellations.
2.88.080 Renter’s responsibilities.
2.88.090 Responsibility of group representative.
2.88.100 Compliance with fire department requirements.
2.88.120 Supervision of children required.
2.88.130 Charging of admission.
2.88.160 Authority of city officers and employees.
2.88.010 Purpose.
The community room and kitchen facilities are for the use of the public, community and nonprofit organizations of the city. To ensure maximum benefits for the community, the policies set forth in this chapter have been established. (Res. 373, 1988)
2.88.020 Availability.
The facilities are available at a small charge to responsible Washougal residents and community service groups. Facilities are available on a first-come, first-serve basis. (Ord. 1102 § 1, 1993; Res. 373, 1988)
2.88.030 Reservations and cancellations.
Reservations must be made in advance with name and phone number of the responsible person and group. Reservation fee and rental fee must be paid at the time the reservations are made. Cancellations must be made no later than seven days prior to event. Failure to do so will result in loss of rental fee.
Separate reservations must be made for each use, with the frequency of use limited by the city. (Ord. 1692 § 1 (Exh. A), 2011; Ord. 1102 § 1, 1993; Res. 373, 1988)
2.88.040 Fees.
A reservation fee and rental fee will be charged and payable at the time the community room is reserved and a cleaning deposit will be due and payable on or before keys are picked up for the reserved date in the following amounts:
(1) Category 1 – City sponsored events, school sponsored events, IRS recognized nonprofit community based groups.
(2) Category 2 – Groups or individuals renting on a short-term basis.
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Reservation fee: |
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Category 1: |
$20.00 |
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Category 2: |
$20.00 |
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Rental fee meeting room: |
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Category 1: |
$5.00 |
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Category 2: |
$20.00 |
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Kitchen: |
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Category 1: |
$30.00 |
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Category 2: |
$30.00 |
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Cleaning deposit: |
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Category 1: |
$125.00 |
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Category 2: |
$125.00 |
Nonresidents shall be charged an additional $10.00 fee. (Ord. 1692 § 1 (Exh. A), 2011; Ord. 1686 § 1 (Exh. A), 2011; Ord. 1102 § 1, 1993; Res. 375 § 1, 1988; Res. 373, 1988)
2.88.050 Hours of use.
No evening activity will continue beyond 12:00 midnight during the week or 2:00 a.m. weekends (with exception of a public dance which must end by 12:00 a.m., or 1:00 a.m. on Sunday mornings if special permission is obtained from the city council). (Res. 373, 1988)
2.88.060 Seating capacity.
Seating capacity of the community room is:
(1) Banquet seating: 108.
(2) Auditorium style: 120.
In the interest of energy efficiency, the room will not be reserved for a group of less than 10 persons. (Res. 373, 1988)
2.88.080 Renter’s responsibilities.
(1) Each group shall be held responsible for leaving all areas and equipment clean and in good order, and for any damages to the rooms, equipment or facilities. If cost of cleaning or repair exceed the deposit, the renter will be responsible for the added expenses.
(2) Persons/organizations reserving the community room facility shall be responsible for all injuries/accidents/damage that may occur during usage and shall hold the city harmless.
(3) The kitchen is equipped with some utensils. All dishes, pans and other items must be cleaned and stored after use.
(4) The activity shall not unreasonably infringe on the peace and quiet or enjoyment of the neighbors. No noise level or loitering shall be allowed outside the facility which violates the intent of this rule. Conduct contrary shall subject the activity to immediate termination. (Res. 373, 1988)
2.88.090 Responsibility of group representative.
The use of the facilities will be granted through a representative of the group who shall be responsible for obtaining the key, condition of the facility, locking the inside and outside doors and returning the key to City Hall (business hours, 8:00 a.m. through 5:00 p.m., Monday through Friday). Facility must be left clean before vacating premises. (Res. 373, 1988)
2.88.100 Compliance with fire department requirements.
All decorations used in the community room shall comply with fire department requirements. (Res. 373, 1988)
2.88.110 Liquor prohibited.
No liquor shall be allowed on the premises except that beer and/or wine will be permitted to be served by the renter and consumed on the premises; provided, that the renter obtain all necessary and appropriate permits and licenses as required by the Washington Liquor Control Board and pay a nonrefundable fee in addition to all other fees required under WMC 2.88.040 in the sum of $100.00. The renter will be responsible to see that their guests do not bring their own liquor into the premises. (Res. 1085 § 1 (Exh. A), 2014; Res. 373, 1988)
2.88.120 Supervision of children required.
Children are not permitted inside or outside the building without adequate supervision. (Res. 373, 1988)
2.88.130 Charging of admission.
No admission may be charged, except to benefit community service projects. (Res. 373, 1988)
2.88.140 Rummage sales.
Rummage sales will be permitted inside the community room for one day only, and then only on weekends. (Res. 373, 1988)
2.88.150 Dances.
For any dances to which admission is charged to benefit a community project, a dance permit will be required. This dance shall be subject to all regulations described in Chapter 5.24 WMC. (Ord. 1102 § 1, 1993; Res. 373, 1988)
2.88.160 Authority of city officers and employees.
The chief of police and any police officer shall have the authority and right to stop, or cause to be stopped, any activity at the community center and require all persons in the community center to leave at any time it is reasonably necessary for the protection of public safety. All police officers and authorized city firemen shall have free access to all activities for the purpose of making reasonable inspections of the premises. (Ord. 1908 § 1 (Exh. A), 2020; Res. 373, 1988)
2.88.170 Violation – Penalty.
Violation of these policies governing the use of the community facility, creation of disturbance, or wilful damage may cause cancellation of the group’s privilege for further use of the space, loss of deposit and could result in civil or criminal action. (Res. 373, 1988)