CHAPTER 2-13
TOURISM COMMISSION
SECTIONS:
2-13-001-0001 CREATION OF THE COMMISSION:
2-13-001-0002 COMPOSITION AND TERM OF OFFICE:
2-13-001-0003 COMPENSATION OF COMMISSION MEMBERS:
2-13-001-0004 ORGANIZATION:
2-13-001-0005 MEETINGS:
2-13-001-0006 DUTIES:
2-13-001-0001 CREATION OF THE COMMISSION:
There is hereby established a City Tourism Commission. There shall be seven (7) voting members of said Commission who shall meet as hereinafter provided to consider and recommend programs for the expenditure of the tourism portion of the Bed, Board and Booze Tax allocated under Chapter 3-06, Hospitality Industry Tax Revenues.
"Tourism" means the guidance, management, marketing, accommodation, promotion and encouragement of tourists (same meaning as set forth in Section 3-06-001-0001). (Ord. No. 1579, Enacted, 08/02/88; Ord. 2001-27, Amended, 11/20/2001; Ord. 2014-28, Amended, 11/18/2014; Ord. 2015-22, Amended, 01/05/2016)
2-13-001-0002 COMPOSITION AND TERM OF OFFICE:
The composition of the membership shall consist of:
A. Seven (7) members to be appointed by the City Council. Each member shall serve for three (3) years, on a staggered term basis.
B. The City Manager or the Manager’s designee shall be an ex officio member of the Commission. The member shall have no voting privileges.
The City Manager shall be responsible for staff support of the Tourism Commission.
The Council shall fill vacancies for the unexpired term of any of the members of the Commission.
A member’s term in office shall commence with the first regular Commission meeting following the appointment and terminate with the regular Commission meeting at which the successor takes office. No voting member of the Commission may be appointed to more than two (2) consecutive full terms. (Ord. No. 1579, Enacted, 08/02/88; Ord. No. 1674, Amended, 09/18/90; Ord. 2001-27, Amended, 11/20/2001; Ord. No. 2006-09, Amended 04/10/2006; Ord. 2014-28, Amended, 11/18/2014; Ord. 2015-22, Amended, 01/05/2016)
2-13-001-0003 COMPENSATION OF COMMISSION MEMBERS:
Members of the Commission shall serve without compensation.
(Ord. No. 1579, Enacted, 08/02/88)
2-13-001-0004 ORGANIZATION:
The Commission shall elect a Chairperson from among its members. The term of the Chairperson shall be one year with eligibility for reelection. Commission members may not serve more than two (2) consecutive terms as Chairperson. The Council representative shall not be eligible for the Chair.
(Ord. No. 1579, Enacted, 08/02/88)
2-13-001-0005 MEETINGS:
A. The Commission shall hold at least one (1) regular meeting per month, which shall at all times be open to the public. The time and place of said meeting shall be posted in accordance with the applicable Arizona State Statutes.
A quorum consisting of a minimum of four (4) voting members shall be required to conduct business.
B. The Chairperson of the Commission shall meet with the Chairpersons of the Economic Development Commission and the Beautification Commission at least once per month. The purpose of the meeting is for coordination of the three (3) commissions only. The intent is not to create another commission. The meeting shall at all times be open to the public. The time and place of said meeting shall be posted in accordance with applicable Arizona State Statutes.
C. If a member is absent for three (3) meetings within a twelve (12) month period, excused or unexcused, that member may be replaced by the City Council. (Ord. No. 1579, Enacted, 08/02/88; Ord. 2001-27, Amended, 11/20/2001; Ord. 2014-28, Amended, 11/18/2014)
2-13-001-0006 DUTIES:
The duties of the Commission shall be to:
A. Prepare a Five (5) Year Master Plan. The Five (5) Year Plan shall be used as a guideline for future programs. Said Plan shall be presented to the Council prior to April 1st of each year.
B. Develop and present to City Council an Annual Plan outlining the Commission’s program recommendations for the upcoming fiscal year. Said plan shall be presented to the Council prior to April 1st of each year.
C. Make recommendations to the City Council concerning the annual budgetary allocation of the tourism portion of the Bed, Board and Booze Tax to include, but not be limited to:
1. Providing funding to the qualified, established public or private agency to administer, on a contract basis, tourism programs as required.
2. Developing and implementing a marketing plan. Major elements of the marketing plan will include, but not be limited to, developing a specific image for Flagstaff, identifying target market segments, and implementing a promotional plan directed to target market segments.
3. Establishing visitor information center(s) to include, but not be limited to, a high profile location, easy visitor access, adequate staffing, a toll-free telephone number for visitor information, and develop other facilities as needed to benefit visitors and the community.
4. Establishing an educational program to include, but not be limited to, scholarships for hospitality education at Northern Arizona University.
5. Promoting activities that enhance the community’s image and the overall quality of life.
6. Retaining of appropriate staff to implement approved programs.
D. Perform any additional duties as determined by the City Council related to tourism activities. (Ord. No. 1579, Enacted, 08/02/88; Ord. 2015-22, Amended, 01/05/2016)