Chapter 2.15
CITY MANAGER
Sections:
2.15.020 Duties and responsibilities.
2.15.030 Divisions and functions of City Manager’s office – Generally.
2.15.040 Employee relations division.
2.15.050 Commercial, industrial and public relations division.
2.15.060 Land management division.
2.15.070 Office management division.
2.15.080 Special projects, research and contracts division.
2.15.090 Emergency services and training division.
2.15.100 Clerical pool division.
2.15.270 Recodified.
2.15.280 Recodified.
2.15.290 Repealed.
Charter reference – City Manager, § 800 et seq.
2.15.010 Appointment.
The City Manager shall be appointed by and serve at the pleasure of the City Council, subject to the requirements of Charter Section 806. (Ord. 947. Formerly § 2-16).
2.15.020 Duties and responsibilities.
(a) The City Manager shall be the chief administrative officer and the head of the administrative branch of the City government, and shall be responsible to the City Council for the proper administration of all affairs of the City. The City Manager shall be an ex officio member of all boards and commissions and shall serve as chief liaison officer between such bodies and the City Council, but shall have no vote thereon. He shall represent the City in its dealings with the various municipalities and other levels of government unless otherwise provided by the City Council.
(b) The City Manager shall have executive direction of the heads of all departments except those holding elective offices and those appointed by the City Council. These officers shall cooperate with all executive policies and procedures established by the City Manager insofar as the same are not in conflict with their legal duties or direct responsibilities to the City Council.
(c) The City Manager shall have the power to appoint, suspend, discipline or remove from service all other department heads and to perform or otherwise delegate their duties and responsibilities.
(d) The City Manager may prescribe such procedures, rules and regulations, not inconsistent with the Charter or legal actions and policies formulated by the City Council, as he may deem necessary for the conduct of the various departments, and he may investigate and inquire into the affairs of any department at any time.
(e) The City Manager shall, subject to budget authorization and the civil service rules and regulations, appoint and dismiss all regular, probationary and temporary employees as needed. He shall also recommend salary classifications and grant step increases in pay where applicable, within the general pay plan approved by the City Council.
(f) The City Manager shall act as advisor to the City Council on fiscal administration and shall administer the pertinent fiscal affairs of the City. He shall prepare and submit the annual budget of the City and administer it upon adoption. He shall prepare and submit annual financial statements and approve and submit periodically a list of claims and bills for payment.
(g) The City Manager shall serve as the Director of Finance unless otherwise determined by the City Council. He shall also serve as Director of Civil Defense. (Ord. 947; Ord. 1039 § 21. Formerly § 2-16.1).
2.15.030 Divisions and functions of City Manager’s office – Generally.
The City Manager’s office shall be organized into the following divisions, which shall be under the City Manager’s direct supervision. The assistant City Manager, who shall be in the unclassified service and shall also serve as the Deputy Director of Civil Defense, shall directly assist the City Manager in the supervision of these divisions as well as in the overall general administration of the City, and shall act in the capacity of the City Manager in his/her absence and do the work of such officer as required. (Ord. 947; Ord. 1187 § 2, 4-2-68. Formerly § 2-17).
2.15.040 Employee relations division.
There shall be an employee relations division in the City Manager’s office, the head of which shall be in the unclassified service, and the functions of which shall be as follows:
(a) Serves as chief negotiator on meet-and-confer matters with representatives from various employee organizations;
(b) Represents the City Manager at meetings with employees and employee organization agents;
(c) Directs City employee relations programs;
(d) Prepares memorandums of understanding with various employee organizations in accordance with California State law provisions, interpreting memorandums of understanding and related legislation on a day-to-day basis with management, individual employees and representatives of various employee organizations;
(e) Acts as City representative at all disciplinary actions and appeals involving employee relations;
(f) Conducts special organization studies and surveys;
(g) Assigns new classifications to bargaining units and performs such other functions as directed. (Ord. 1230 § 1, 6-2-70; Ord. 1285 § 1, 2-19-74. Formerly § 2-17.1)
2.15.050 Commercial, industrial and public relations division.
The commercial, industrial and public relations division shall be under the immediate supervision of a deputy City Manager who shall be in the unclassified service and shall perform the following duties:
(a) Handle assignments involving the promotion of commercial and industrial development on behalf of the City.
(b) Perform any work as is necessary to expeditiously process annexation to the City and assist in the creation of special assessment districts.
(c) Establish and maintain a public information program for keeping the citizenry appropriately advised regarding the affairs of the City.
(d) Prepare or cause to be prepared as directed authorized reports, brochures and official documents to keep the City Council, administrative personnel and the general public informed as to the achievements, current needs and future problems of the community.
(e) Investigate complaints relating to commercial and industrial uses, conduct surveys, make special studies, prepare reports, handle special assignments and do related work as such tasks are delegated by the City Manager.
(f) Establish and maintain a mail, telephone and radio communications system for the efficient handling of citizens, information and service requests by the proper department or officer of the City.
(g) Coordinate and confirm the factual content of all official public statements of subordinate officers before the statements are released for publication. (Ord. 1477 § 1, 9-6-83. Formerly § 2-18).
2.15.060 Land management division.
The land management division shall be under the immediate supervision of the assistant City Manager who shall be in the unclassified service and shall perform the following duties:
(a) Negotiate land transactions, as directed.
(b) Conduct title search and other work as necessary to successfully negotiate property transactions.
(c) Conduct an active program for the sale, lease or management of City-owned property.
(d) Handle the work necessary to investigate and determine the value of property, as directed.
(e) Prepare, or cause to be prepared, authorized reports for use in acquiring property for City use, and perform such other work as directed. (Ord. 1477 § 1, 9-6-83. Formerly § 2-19).
2.15.070 Office management division.
The office management division shall be under the immediate supervision of the City Manager’s secretary, who shall be in the unclassified service, and shall be responsible for the following:
(a) Performance of secretarial and office management duties as directed.
(b) Maintenance of confidential files pertaining to the City Manager’s office.
(c) Supervision of the clerical staff assigned to the City Manager’s office and other related work as directed. (Ord. 1474 § 1, 8-16-83. Formerly § 2-20).
2.15.080 Special projects, research and contracts division.
The special projects, research and contracts division shall be under the immediate supervision of an administrative assistant, who shall be in the unclassified service, and shall be responsible for the following:
(a) Handle special project assignments as directed which generally are not specifically assignable to an individual department or that involve the efforts of several different departments;
(b) Act as a resource for research of various materials, supplies and reports for equipment and programs available through other agencies;
(c) Follow through on contract administration through the City Manager’s office and other related work as directed. (Ord. 1499 § 1, 6-19-84. Formerly § 2-20.1).
2.15.090 Emergency services and training division.
The emergency services and training division shall be under the immediate supervision of the emergency services coordinator and training officer, who shall be in the unclassified service, and shall be responsible for the following:
(a) To prepare and maintain in a current status necessary basic plans for the conduct of the City operations under natural or war-caused emergencies and to supervise the preparation and maintenance of operational annexes to the basic plans.
(b) To supervise the organization, equipment and training of key personnel for the City’s emergency organization in accordance with the emergency services disaster plans.
(c) To enlist and train a voluntary organization for the aid and protection of the community during a natural or war-caused emergency, in accordance with emergency services plan.
(d) To perform such other voluntary community assistance as may be found essential to the common welfare.
(e) To establish, maintain and supervise a continuous in-service training program for the personnel of all the various City departments.
(f) To periodically counsel with employees and make recommendations to the City Manager and do related work as directed. (Ord. 1187 § 3, 4-2-68; Ord. 1241 § 5, 4-13-71; Ord. 1941 § 2, 6-16-15. Renumbered from § 2.15.270. Formerly § 2-22).
2.15.100 Clerical pool division.
The clerical pool division shall be under the immediate supervision of an administrative secretary, who shall be in the unclassified service, and shall be responsible for the following:
(a) Performs secretarial and administrative duties as required by the City Mayor’s office;
(b) Supervises clerical personnel of the clerical pool division, and performs such other functions as directed by City Manager. (Ord. 1285 § 2, 2-19-74; Ord. 1941 § 2, 6-16-15. Renumbered from § 2.15.280. Formerly § 2-23).
2.15.110 Centralized purchasing.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.3).
2.15.120 Purchasing officer.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.4).
2.15.130 Exemptions from centralized purchasing.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.5).
2.15.140 Purchases through or on behalf of other public agencies.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.6).
2.15.150 Estimates of requirements.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.7).
2.15.160 Requisitions.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.8).
2.15.170 Bidding.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.9).
2.15.180 Purchase orders.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.10).
2.15.190 Encumbrance of funds.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.11).
2.15.200 Formal contract procedure.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.12).
2.15.210 Informal bidding procedure.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.13).
2.15.220 Inspection and testing.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.14).
2.15.230 Action by City Council.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.15).
2.15.240 Exclusion.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.16).
2.15.250 Central stores.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91. Formerly § 2-21.17).
2.15.260 Surplus personal property.
Repealed by Ord. 1941. (Ord. 1621 § 1, 2-12-91; Ord. 1739 § 2, 8-10-99. Formerly § 2-21.18).
2.15.270 Emergency services and training division.
Recodified by Ord. 1941 to SCCC 2.15.090.
2.15.280 Clerical pool division.
Recodified by Ord. 1941 to SCCC 2.15.100.
2.15.290 Service contracts – Signature authority.
Repealed by Ord. 1941. (Ord. 1738 § 2, 8-10-99; Ord. 1784 § 2, 9-16-03).