Chapter 17.20 SKETCH PLAN, PRELIMINARY PLAT AND FINAL PLAT

Chapter 17.20
SKETCH PLAN, PRELIMINARY PLAT AND FINAL PLAT Revised 4/24

Sections:

17.20.010 Procedure for submittal of sketch plan, preliminary plat, and final plat and accompanying materials. Revised 4/24

17.20.020 Sketch plan. Revised 4/24

17.20.030 Preliminary plat. Revised 4/24

17.20.040 Final plat. Revised 4/24

17.20.010 Procedure for submittal of sketch plan, preliminary plat, and final plat and accompanying materials. Revised 4/24

Approval Requested	Staff	Sketch	Preliminary		Final
Approval Requested	Staff	Town Staff	PC	BOT	PC	BOT
Major Subdivision	A	X	H		X	X
Minor Subdivision	A	X			H	X
Resubdivision	A	X	H		X	X

Key:

PC Planning Commission

BOT Board of Trustees

A Application Required

X Meeting Required

O Optional Meeting

H Hearing Required

[Ord. 988 § 1 (Exh. A), 2023; Amended during 2011 recodification; Ord. 719 § 2, 2008. Code 1999 § 17-2-5].

17.20.020 Sketch plan. Revised 4/24

An applicant shall submit a sketch plan prior to submission of a preliminary plat, unless the town manager waives the sketch plan submission requirement in writing.

(a) As used in this chapter, a “sketch plan” shall refer to a map to scale of the proposed subdivision depicting the following:

(1) Proposed name of the subdivision;

(2) Location, boundaries and legal description of the project;

(3) Names, addresses and phone numbers of the owner(s), applicant(s), planner(s) and engineer(s);

(4) Date of sketch map preparation, map scale and a symbol designating true north;

(5) Topography of the proposed subdivision showing, at a minimum, five-foot contours for terrain with an overall average slope of less than 20 percent and at a minimum 10-foot contours for terrain with an overall average slope of over 20 percent, contours developed by interpolation of U.S.G.S. quadrangle contours are acceptable;

(6) General location and dimensions of all existing and proposed lots, streets, alleys, easements, road rights-of-way, irrigation ditches and water courses within and immediately adjacent to the proposed development;

(7) Description of any natural or manmade features bordering on or within the development which may require buffering or screening, particularly the 100-year floodplain of any major drainages;

(8) Vicinity map from a U.S.G.S. quadrangle at a scale of one inch equals 2,000 feet depicting the location of streets, highways and adjacent utility systems within a minimum of one-half mile of the proposed subdivision and showing the natural drainage courses for streams flowing through the proposed subdivision with the limits of tributary areas shown where reasonable; and

(9) Land use breakdown including:

(i) Existing zoning and proposed zoning changes, if applicable;

(ii) Total development area;

(iii) Total number of lots proposed;

(iv) Total number of dwelling units proposed;

(v) Total area of proposed nonresidential floor space;

(vi) Total number of individual dwelling units proposed for each structure;

(vii) Total number of proposed off-street parking spaces; and

(viii) Total proposed density.

(b) In addition to the sketch plan map, the following supplemental information shall be submitted, in graphic and/or written form:

(1) Source and amount of water supply;

(2) Proposed type of sewage disposal;

(3) U.S.D.A. Natural Resources Conservation Service soil designations, with interpretation tables attached;

(4) Statement assessing the impact of the proposed subdivision on the lakes, streams and topography of the site;

(5) Evidence that all lots and parcels created by the subdivision will have access to a public right-of-way, in conformance with the Colorado State Highway Access Code and applicable county regulations;

(6) Anticipated source of electricity, natural gas, telephone and cable TV services;

(7) Compatibility/conformance with applicable water, sewer, drainage and roadway master plans; and

(8) Phase I drainage report in general accordance with the Grand County Storm Drainage and Technical Criteria Manual modified for town projects.

(c) Copies. The town clerk will determine the number of copies required for each required item. The sketch plan accompanied by a letter from the applicant who wishes to request subdivision plat review shall be submitted to town staff for their recommendation on the proposed subdivision’s conformity with the master plan and zoning ordinance of the town. Approval on the sketch plan shall not constitute a commitment on the part of the town to accept the preliminary plat.

(d) After submittal of a sketch plan to the town clerk, the applicant shall work with the town clerk to schedule a sketch plan meeting with town staff. The sketch plan meeting shall be held no fewer than 15 days and no more than 45 days after the applicant has submitted the sketch plan. At the town manager’s discretion, the town manager may require the sketch plan be presented at the next regularly scheduled meeting of the planning commission. The planning commission may instruct the applicant to proceed with submittal of a preliminary plat to the planning commission developed in a manner generally following the scheme outlined in the sketch plan or may suggest to the applicant major changes to the sketch plan prior to submittal of a preliminary plat to the planning commission.

(e) The submission of a sketch plan shall be for the sole benefit of the applicant and shall not be considered the submittal of a plat to the planning commission. [Ord. 988 § 1 (Exh. A), 2023; Ord. 719 § 2, 2008. Code 1999 § 17-2-5(A)].

17.20.030 Preliminary plat. Revised 4/24

(a) The applicant shall submit to the town clerk a preliminary plat, together with the supplemental material hereinafter specified. A preliminary plat may not be submitted to the town clerk until 90 days after submittal of a sketch plan, unless submittal of a sketch plan has been waived by the town manager in writing. The town clerk will determine the number of copies required for each required item and provide the applicant with the fee schedule. The preliminary plat shall be submitted, together with written application for conditional approval, at least 45 days prior to the planning commission meeting at which it is to be considered. At the time of filing the preliminary plat, the applicant shall pay all required fees.

(b) Completeness Review.

(1) The town clerk shall determine whether the application is complete based on compliance with the submittal requirements herein. Completeness shall take place within 10 business days at which time the town clerk will make one of the following determinations:

(i) Application Is Not Complete. If the application is not complete, the town clerk shall inform the applicant of the deficiencies in writing and shall take no further action on the application until the deficiencies are remedied. If the applicant fails to correct the deficiencies and resubmit the application within 60 days, the application shall be considered withdrawn.

(ii) Application Is Complete. If the application is complete, the town clerk shall certify it as complete and provide written notice to the applicant including the date of determination of completeness. The town clerk shall submit the application to the planning commission for consideration at the first regularly scheduled meeting of the planning commission that is at least 30 days after the date of determination of completeness.

(2) In the event an applicant submits a new or revised preliminary plat after the original application, such submittal shall be considered a new application and the process shall begin anew with the determination of application completeness review.

Upon a determination of completeness of the preliminary plat, the town clerk shall transmit copies by certified/return receipt and/or electronic mail to: the Grand Fire Protection District No. 1, the Granby Sanitation District, XCEL Energy, Mountain Parks Electric, Inc., Grand County Planning, Grand County EMS, East Grand School District, the Colorado Department of Transportation and any other agency or individual that the planning commission, in its sole discretion, may designate. Such agencies shall be required to make written recommendations within 10 days from receipt. Failure to make recommendations within the prescribed period may be deemed an approval of the preliminary plat.

(c) The planning commission shall review the preliminary plat for compliance with these regulations and negotiate with the applicant on the type and extent of improvements to be installed and on modifications deemed advisable.

(d) The planning commission shall hold a hearing at its next regularly scheduled meeting, provided it is at least 30 days from the date of the determination of completeness, and inform the applicant of its approval or disapproval, stating the conditions of approval, if any, or if disapproval, stating the reasons therefor. Any preliminary plat as submitted shall contain the name and address of the person to whom notice of hearing shall be sent. Notice of the time and place of such hearing shall be sent to said address by certified/return receipt mail not less than seven days before the date fixed therefor. The applicant shall mail a similar notice by certified mail to the surface owners, mineral owners and lessees of mineral owners and owners of adjacent land as their names appear upon the plats or records in the Grand County clerk and recorder’s office and as their most recent addresses may appear in a telephone or other directory of general use in the town or in the tax records of the town or Grand County.

(e) Conditional approval of the preliminary plat shall be deemed a tentative expression of approval of the general layout as submitted or modified, pending approval of the final plat.

(f) The preliminary plat shall contain or be accompanied by the following information:

(1) Proposed name of the subdivision.

(2) Location of the subdivision as a part of some larger subdivision or tract of land and by reference to permanent survey monuments with a tie to a section corner or a quarter-section corner. Also, it shall include a vicinity map of the surrounding one mile area.

(3) Names and addresses of the applicant, the engineer or designer of the subdivision, and the land surveyor (who shall be licensed by the state).

(4) Total acreage of the subdivision and tabulation of acreage and square footage in parks, open areas, commercial land, residential lots, single and multifamily lots and all other uses of the land with their respective percentages of the total area.

(5) Scale and north sign (designated as true north); and table to include date of preparation and dates of revisions.

(6) Topography at five foot intervals where the average slope is less than 15 percent and at intervals of 20 feet where the average slope exceeds 15 percent, provided the same interval is used throughout the subdivision (interval used is to be clearly indicated on the plat).

(7) Designation of areas subject to periodic flooding and the volume of water during such floods.

(8) Evidence to establish that, if a public sewage disposal system is proposed, provision has been made for such system, and if other method or methods of sewage disposal are proposed, evidence that such systems will comply with state and local laws and regulations which are in effect at the time of submission of the preliminary plat or final plat; where septic tanks and drain fields are used, percolation tests will be taken on every lot; these tests will be submitted to the state prior to submitting for preliminary approval. On-lot sewage disposal systems shall only be permitted upon compliance with GMC 17.25.010(f)(4)(i).

(9) The name of abutting subdivisions and the names of the owners of abutting unplatted property.

(10) Location and principal dimensions for all existing streets (including their names), alleys, easements, water courses and other important features within and adjacent to the tract to be subdivided.

(11) Location and principal dimensions for all proposed streets (including their names), alleys, easements, lot lines, and areas to be reserved or dedicated for parks, schools or other public uses.

(12) The location and size of existing and proposed utilities within or adjacent to the tract, and letters of intent to serve and conditions from utilities.

(13) Proposed sites, if any, for multiple-family residential use and number of dwelling units, business areas, industrial areas, churches, schools, parks and other public uses.

(14) Site data, including the number of residential lots and typical lot sizes.

(15) Such additional preliminary information as may be required by the planning commission in order to adequately describe proposed utility systems, surface improvements or other construction projects contemplated within the area to be subdivided.

(16) Application form for zoning the area to be subdivided or an application form for rezoning when so required.

(17) A copy of any proposed restrictive covenants for the subdivision.

(18) Total number of square feet of proposed nonresidential floor space.

(19) Total number of proposed off-street parking spaces, excluding those associated with single-family residential development.

(20) Estimated total number of gallons per day of water system requirements and methods of computations, including fire needs.

(21) Estimated total number of gallons per day of sewage to be treated where a central sewage treatment facility is to be utilized or sewage disposal means and suitability where no central sewage treatment facility is proposed and method of computation.

(22) Estimated construction cost and proposed method of financing of the streets and related facilities, water distribution systems, sewage collection systems, storm drainage facilities and such other utilities as may be required of the development by the town.

(23) The applicant shall be required by the planning commission to convey to the town any water rights historically associated with the property being subdivided, in order to augment the town’s physical and legal supply of water.

(24) Evidence that the applicant shall have taken appropriate action, such as setting up an escrow account, to ensure that all property taxes in the year of approval of the final plat will be paid.

(25) All soil and geological hazard areas.

(26) The names and addresses of all surface owners, mineral owners and lessees of mineral owners.

(g) The applicant shall obtain letters of evidence from their engineer, attorney, and their self, testifying that their subdivision meets all requirements of this chapter. [Ord. 988 § 1 (Exh. A), 2023; Amended during 2011 recodification; Ord. 719 § 2, 2008. Code 1999 § 17-2-5(B)].

17.20.040 Final plat. Revised 4/24

A final plat shall be required for all subdivisions. The purpose of the final plat is to complete the subdivision of land in conformance with the requirements and standards of the town and all recommendations made at earlier stages of subdivision review. No subdivision shall be approved until such data, surveys, analyses, studies, plans and designs as may be required by this code and by town staff, planning commission and/or the board of trustees have been submitted, reviewed and found to meet all sound planning and engineering requirements of the town.

(a) A final plat shall be submitted to the town clerk for review by the planning commission within 12 months after approval of the preliminary plat. At the time of submitting the final plat, the applicant shall pay the specified fee; otherwise, such approval shall become null and void unless an extension of time is applied for and granted by the planning commission within said one year.

(b) Completeness Review.

(1) The town clerk shall determine whether the final plat submittal is complete based on compliance with the submittal requirements herein. Completeness review shall take place within 10 business days of submittal to the town clerk at which time the town clerk will make one of the following determinations:

(i) Submittal Is Not Complete. If the submittal is not complete, the town clerk shall inform the applicant of the deficiencies in writing and shall take no further action on the submittal until the deficiencies are remedied. If the applicant fails to correct the deficiencies and resubmit the application with 60 days, the submittal shall be considered withdrawn.

(ii) Submittal Is Complete. If the submittal is complete, the town clerk shall certify it as complete and provide written notice to the applicant including the date of determination of completeness. The town clerk shall submit the final plat to the planning commission for consideration at the first regularly scheduled meeting of the planning commission that is at least 30 days after the date of determination of completeness.

(2) In the event a subsequent submittal consisting of a new or revised final plat is made after the original submittal, such submittal shall be considered new and the process shall restart with the completeness review.

(c) Upon a determination of completeness of the final plat, the town clerk shall transmit copies by certified/return receipt to: the Grand Fire Protection District No. 1, the Granby Sanitation District, XCEL Energy, Mountain Parks Electric, Inc., Grand County Planning, Grand County EMS, East Grand School District, the Colorado Department of Transportation, and any other agency or individual that the planning commission, in its sole discretion, may designate. Such agencies shall be required to make written recommendations within 10 days from receipt. Failure to make recommendations within the prescribed period may be deemed an approval of the final plat. The planning commission shall not be obligated to transmit copies of a final plat to other agencies as provided in this subsection if the final plat is submitted within 12 months of the approval of the preliminary plat.

(d) The final plat as submitted shall conform substantially to the preliminary plat as approved and may constitute only that portion of the approved preliminary plat which the applicant proposes to record and develop at the time.

(e) The commission shall also see that the same notice requirements as dictated in GMC 17.20.030(d) are complied with.

(f) The final plat shall be at a minimum scale of one inch equals 100 feet by the use of India ink or other equally substantial solution on tracing cloth or mylar with outer dimensions of 24 inches by 36 inches. It shall be accompanied by one overall map showing the entire development at a legible scale. Good draftsmanship will be required in order for all information to be accurate and legible. Any improvements needing engineering design, such as drainage requirements, requirements for stabilizing unstable land, and sewer and water system requirements, shall be designed by a registered professional engineer hired by the applicant, and such design shall be submitted with the final plat. In addition, the applicant shall submit to the town proof of current licenses and/or registration for any and all engineers and/or surveyors responsible for engineering and/or surveying information shown on the final plat.

(g) The final plat shall contain or be accompanied by the following information and shall be submitted to the planning commission at least four weeks prior to the commission meeting at which the applicant wishes their subdivision considered.

(1) Title, scale, north arrow and a table showing date of preparation and revision dates.

(2) Legal description of property, together with a complete reference to the book and page of records of the Grand County clerk and recorder.

(3) Primary control points, or descriptions and ties to such control points, to which all dimensions, angles, bearings, and similar data on the plat shall be referred.

(4) Tract boundary lines, right-of-way lines of streets, easements and other rights-of-way, and property lines of residential lots and other sites, with accurate dimensions, bearings or deflection angles, and radii, arcs, and central angles of all curves with long chord bearings and distances.

(5) Name and right-of-way width of each street or other right-of-way, together with block numbers and street addresses.

(6) Location, dimensions and purpose of any easement, including reference by book and page to any preexisting recorded easements.

(7) Number to identify each lot or site and acreage and square footage of each site to the nearest one one-hundredth of an acre.

(8) Purpose for which sites, other than residential lots, are dedicated or served.

(9) Location and description of monuments.

(10) A title insurance commitment or attorney’s title opinion showing that the applicant is the owner of all the land to be platted and that all roads, streets, easements and other rights-of-way and all lots, tracts or sites dedicated or to be conveyed for public use, or for common use by all lot owners, are free and clear from all liens and encumbrances, except patent reservations, and except liens and encumbrances which cannot be extinguished, released, or purchased by the applicant. If such land is mortgaged by the applicant, it may be sufficient if the mortgagee joins in the dedication, or the town may require a release of the mortgage or deed of trust of any property dedicated to the public, or lot owners, or homeowners’ association.

(11) Statement by applicant platting the property and dedicating the streets, rights-of-way, easements, and any sites for public uses, to be in a form approved by the town.

(12) Certification by a surveyor ensuring the accuracy of the survey and plat and certifying that he has complied with all the requirements of the state statutes, and the requirements of these regulations in the preparation of the final subdivision plat.

(13) Certificates for approval by the commission and the board in a form approved by the town.

(14) Certification by a qualified professional engineering, designing or planning firm, ensuring compliance with the design standards and all other requirements of this title in a form approved by the town.

(15) A two and one-half inch by three-inch vertical box in the lower right-hand corner shall be provided for use by the Grand County clerk and recorder.

(16) The executed original of the restrictive covenants.

(17) A vicinity map.

(18) The applicant shall provide:

(i) Storm drainage plans and related designs in order to ensure proper drainage ways.

(ii) Property survey and proof of ownership.

(iii) Sanitary sewer plan and designs, including soil percolation testing and required percolation rates and site design standards for on-lot sewage disposal systems. (Percolation test will be taken on every lot where individual sewage disposal systems are used and the depth of the ground water table will be indicated.)

(19) The applicant shall provide sites and land areas for parks when such are reasonably necessary to serve the proposed subdivision and the future residents thereof. Such provisions may include:

(i) Reservation of such sites and land areas for acquisition by the town.

(ii) Dedication of such sites and land areas to the town or the public not to exceed 20 percent of the land area in the subdivision, or in lieu thereof, payment of a sum of money not exceeding the full market value of such sites and land areas. Any such sums, when required, shall be held by the board for the acquisition of said sites and land areas.

(iii) Dedication of such sites and land areas for the use and benefit of the owners and future owners in the proposed subdivision.

(20) No subdivision shall be approved until such data, surveys, analyses, studies, plans and designs as may be required by this chapter and by the commission or the board have been submitted, reviewed and found to meet all sound planning and engineering requirements of the town contained in this title.

(21) Street Addresses.

(i) The applicant will provide, at his expense, one electronic copy and a black line mylar(s) 11 inches by 17 inches, depicting each lot number along with addresses for each lot created according to a formula provided by the town as provided in Chapter 12.25 GMC, Street Numbering and Designation. The town may require the applicant to consult with a specific engineering firm or utility firms to determine proper addresses. The cost of said consultation will be the responsibility of the applicant. The mylar(s) will also contain the name of the subdivision and the section(s) township(s) and range(s) in which the subdivision is located.

(ii) Corner lots and double facing lots are to be given addresses off of each street adjacent to said lot.

(iii) The applicant will install road signs comparable to the town’s existing signs, at applicant’s expense.

(h) School Lands.

(1) All subdivisions shall provide for public school sites to serve the proposed subdivision and the future residents thereof in accordance with these provisions.

(2) Provision of land areas for schools shall be at the rate of 0.0450 acres per single-family dwelling unit in single-family residential subdivisions consisting of four or fewer lots; 0.0180 acres per single-family dwelling unit in single-family residential subdivisions consisting of five or more lots; and 0.0180 acres per multifamily dwelling unit allowable within a subdivision. Such provision may include, subject to the board approval:

(i) Reservation of such sites and land areas, for acquisition by the town.

(ii) Dedication of such sites and land areas to the town, or in lieu thereof, payment of a sum of money not exceeding the full market value of such sites and land areas. Any such sums, when required, shall be held by the board for the acquisition of such sites and land areas.

(iii) Dedication of such sites and land areas shall be made at the time of final platting in one or any combination of the following ways:

(A) By dedicating to the town, a municipal corporation, in fee simple, on the final plat.

(B) By granting the land areas in fee simple by general warranty deeds to the town.

(3) In lieu of dedication of land areas for public school sites, the town may require the payment of a sum of money not to exceed the full market value of such sites and land areas at the time of final plat submittal.

(i) Full market value shall be determined by mutual agreement between the applicant and the board. In the event of inability of the above parties to agree on the full market value of the sites, an independent party, being a qualified appraiser in the county of Grand, shall be selected by mutual agreement of the parties. Said independent party’s findings on full market value of the site shall be final and binding on all parties. A qualified appraiser shall be a member of the Appraisal Institute (MAI) or a member of the Society of Real Estate Appraisers (SRA). The applicant shall pay the costs of said appraisal.

(ii) Payments made under the requirements of this chapter shall be made payable to the town. The board shall receive such funds at the time of the final plat approval and deposit them with the town treasurer who may in turn deposit such funds in any town approved and designated financial institution.

(A) Such funds shall be deposited to a special interest bearing account for the East Grand School District. Each deposit shall be credited to the name of the subdivision for which the payment was made. The status of this account shall be reported annually to the board and shall be made available to the school district and the general public.

(B) Funds may be withdrawn from the special escrow accounts by the board for the specific purpose of acquiring land for school sites within the school district.

(iii) The board shall, from time to time, adopt a resolution setting forth the formula to be used to determine the sums of money to be paid in lieu of dedication of land areas.

(4) Land conveyed to the town for public school sites shall be transferred and conveyed to the East Grand School District upon written request by the school district. Funds paid to the town in lieu of dedication of land areas for public school sites shall be made available to the school district for use in acquisition of specific property for school sites upon written request by the school district. Prior to the conveyance of land previously dedicated for school site purposes or the transfer of funds from the town to the school district, all requests shall be referred to the commission for its recommendations. Said recommendations shall be advisory only and shall not restrict the right of the school district to require the transfer of lands or the transfer of funds by the board upon request.

(5) Land areas that shall not be acceptable in determining the fulfillment of the requirements for the provision of land areas for public school sites shall include the following:

(i) Natural drainage ways, streams, gullies, and rivers, including all lands within the 100-year floodplain. (Note: Unless the school district specifically accepts a certain portion for a reasonable use and it is approved by the board.)

(ii) Rights-of-way and/or easements for irrigation ditches and aqueducts.

(iii) Steep or rugged land areas, hazardous geological land areas, hazardous wildfire land areas and such other areas as are not conducive for use as school sites.

(6) Improvements that shall be constructed or installed on or adjacent to designated school sites shall be as follows:

(i) Curb, gutter, and pavements, in accordance with the town standards in those subdivisions requiring same.

(ii) Utilities shall be extended to the property line.

(iii) All drainage structures and facilities.

(i) Water Quality Fee.

(1) At or before the approval of the final plat by the board of trustees, the board shall assess a water quality fee for each lot within the subdivision. The amount of the fee may be adjusted by resolution of the board from time to time.

(2) The water quality fee shall be paid (i) prior to the recording of the plat, or (ii) by the execution of a promissory note and deed of trust in a form deemed acceptable by the town attorney requiring the payment of the fee associated with each such lot prior to issuance of building permit, or (iii) through other means of security agreed to by the board.

(3) All water quality fees collected by the town shall be used for the following purposes:

(i) Studies to establish need for new water or waste water treatment facilities;

(ii) Studies for expansion and upgrades to existing water and wastewater;

(iii) Studies to establish impacts and causes of nonpoint source pollution to surface and ground water;

(iv) Purchase of water to help dilute surface or ground water pollution caused by either point or nonpoint source pollution;

(v) Studies to establish the impact of individual sewage disposal systems on ground and surface water;

(vi) Purchase of property needed to accommodate new waste treatment facilities;

(vii) Purchase of property needed to accommodate expansion of wastewater treatment facilities;

(viii) Funding for expansion of wastewater main lines into area deemed to significantly contribute to point or not point source pollution on fish and aquatic invertebrates;

(ix) Other facilities plans or updates;

(x) Any other item that would address water quality impacts as deemed to be necessary is at the sole discretion of the board of trustees.

(j) The final plat shall be processed as follows:

(1) Within the period of time set forth after approval of the preliminary plat, the original and the required number of prints as specified by the town clerk of a proposed final plat, together with the required number of copies of any restrictive covenants and any required supplemental material, shall be filed by the applicant with the town clerk. Such filing shall be at least 30 days in advance of a regular commission meeting.

(2) At the next regular meeting after such 30 days, the commission shall review the final plat for conformity with the approved preliminary plat, the statement of requirements and other requirements of these regulations. The commission may recommend approval, approval with conditions or disapproval of the final plat at such meeting or, with approval of the applicant, may defer its decision until the next meeting of the commission. If the commission shall disapprove the final plat, it shall prepare or cause to be prepared by staff a written statement of defects, setting forth all of its reasons for recommending disapproval. Such statement of defects shall be signed by the chairman or vice-chairman of the commission.

(3) Following a recommendation of approval or disapproval of the final plat by the commission, the town clerk shall retain the plat, together with all supplemental documents for presentation to the board at its next meeting that is at least two weeks after the date of the commission’s recommendation. The board shall check the final plat, especially with regard to required improvements and the acceptance of areas dedicated for public use, and shall approve or disapprove the final plat. At such meeting, the required guarantees of completion of the roads and improvements shall be provided by the applicant.

(4) If all required improvements have not been completed or guarantees of completion submitted and approved by the commission or the board, the plat shall be retained by the town clerk pending such completion of guarantees.

(5) No changes, erasures, modifications or revisions shall be made in a final plat after approval has been given by the commission, except upon further consideration by the commission, and its permission being given. Following approval of the final plat by the board and the completion of the required improvements, the town clerk shall cause to be recorded the final plat and restrictive covenants in the office of the clerk and recorder of Grand County. The applicant shall provide the town clerk with one complete mylar set and associated written documents and advance all recording fees and costs associated with obtaining the required number of 24-inch by 36-inch copies of all recorded plats and documents and an electronic version of said plat documents.

(6) All applicants shall report all sales of parcels of land and subdivision of lots by contract or otherwise to the commission twice a year; on or before June 1st and on or before December 1st. [Ord. 988 § 1 (Exh. A), 2023; Ord. 896 § 1, 2018; amended during 2011 recodification; Ord. 719 § 2, 2008. Code 1999 § 17‑2-5(C)].