CHAPTER 42: CRIMINAL HISTORY RECORDS CHECKS
Section
42.01 Prospective city employees and volunteers
42.02 Nonprofit organizations and special districts
42.01 PROSPECTIVE CITY EMPLOYEES AND VOLUNTEERS.
All applicants for employment and appointed volunteers with the city will be required to authorize in writing for the city to conduct an Oregon only criminal offender information check through the OSP LED systems.
(Ord. 1178, passed 2-22-11)
42.02 NONPROFIT ORGANIZATIONS AND SPECIAL DISTRICTS.
Nonprofit organizations or special districts may request that the Police Department perform Oregon only criminal history checks on other employees. Subject to workload priorities and staff availability, the Police Department may perform such criminal record checks on other employees so long as such other employees have signed a written authorization for the city to conduct such criminal history check. Any costs of such records checks shall be borne by the organization requesting the records check. The Police Department shall confirm with the nonprofit organization or special district only if a criminal record exists, without any detail of such record. The nonprofit organization or special district may request criminal record history directly from the Oregon State Police pursuant to state statute and administrative rule.
(Ord. 1178, passed 2-22-11)
42.03 PROCEDURE.
A member of the Police Department trained and authorized to perform criminal history checks through LEDS will conduct the Oregon only check on the prospective city employee or city volunteer and orally report to the City’s Human Resources Department that the applicant’s records indicate "no criminal record" or "criminal record." If the applicant’s record is reported as "criminal record" the city may, under OAR 257-010-0025, request a written criminal history report from the OSP Identification Services Section.
(Ord. 1178, passed 2-22-11)
42.04 USE BY CITY OFFICIALS.
The City’s Human Resources Department will make the written criminal history available to the appropriate city official for his or her consideration in making the selection.
(Ord. 1178, passed 2-22-11)
42.05 RECORDS RETENTION.
The written criminal history record on persons that are not hired or selected as a volunteer for the city will be retained in accordance with the requirements of OAR 166-200-0090 for a period of three years and thereafter will be destroyed. The criminal history record of applicants and volunteers with a criminal history that are hired or selected as volunteers will become a part of the personnel files of that employee or volunteer and released according to the law.
(Ord. 1178, passed 2-22-11)