Chapter 6.31
FAIR BOARD RULES*
Sections:
6.31.005 Fair Board established.
6.31.010 Fair Board responsibilities.
6.31.020 Fair Board membership.
6.31.030 Members’ attendance, participation and removal.
6.31.070 Election of officers.
6.31.080 Transaction of business.
6.31.110 Committee responsibilities and authority.
6.31.120 Director’s responsibilities.
6.31.130 Repealed.
6.31.140 Membership in Washington Fairs Association.
6.31.150 Admissions to the fair and exposition events.
*Prior history: Resos. 4973, 83-250, 88-047 and 96-084.
6.31.005 Fair Board established.
The Board of County Commissioners shall be responsible for the general management of the Cowlitz County Fair and shall establish the Fair Board, to be organized according to the provisions of this chapter to fulfill the responsibilities assigned to it. [Ord. 04-019, 3-9-04.]
6.31.010 Fair Board responsibilities.
The Fair Board shall be responsible for making recommendations for the general development, production and operation of the annual County Fair. The Board of County Commissioners shall be the policy-making body for the annual County Fair.
The Fair Board may create committees as provided in CCC 6.31.100 as it deems necessary to assist the Fair Board in performing its duties. [Ord. 04-019, 3-9-04.]
6.31.020 Fair Board membership.
The Fair Board shall consist of nine voting members appointed for four-year terms by the Board of County Commissioners. Fair Board member terms shall be staggered so that no more than three members of the Fair Board shall have terms expiring in any year.
Terms shall begin on November 1st.
The Fair Board shall include as a nonvoting member the Visitor and Community Services Director or his designee. [Ord. 04-019, 3-9-04.]
6.31.030 Members’ attendance, participation and removal.
It is expected by the Board of County Commissioners that members of the Fair Board are and shall remain interested in the advancement of the mission of the Fair Board and will devote all possible time to the promotion and development of the annual fair, and to their responsibilities as Fair Board members. A condition of membership on the Fair Board shall be regular participation in the meetings of the Fair Board and its appointed committees. Any Fair Board member who misses three consecutive meetings, except in the case of illness or when excused by the Fair Board, shall no longer be on the Fair Board. The Board of County Commissioners also has the power to remove an existing member. Such a position would automatically become vacant and the Board of County Commissioners shall appoint a successor. [Ord. 04-019, 3-9-04.]
6.31.040 Vacancies.
When a vacancy occurs in the Fair Board due to a resignation or for other reasons, the Board of County Commissioners will make an appointment to fill the unexpired term. [Ord. 04-019, 3-9-04.]
6.31.050 Officers.
The Fair Board shall elect from among its members a President, Vice President and Secretary. The immediate past President shall be an officer. Officers shall serve for one year. [Ord. 04-019, 3-9-04.]
6.31.060 Officers’ duties.
The duties of the officers shall be as follows:
The officers shall constitute the Executive Committee.
A. President: performs all duties usually prescribed for the office; conducts meetings; shall be responsible for the functioning of committees appointed and shall serve as an ex officio member of all committees.
B. Vice President: performs all duties of the President in case of the President’s absence.
C. Secretary: acts as recording secretary for the Fair Board and cooperates with the Visitor and Community Services Director in handling the Fair Board’s correspondence.
D. Immediate Past President: shall act as consultant to the Fair Board and carry out assignments as determined by the Fair Board. [Ord. 04-019, 3-9-04.]
6.31.070 Election of officers.
At the first meeting in November of each year, the Fair Board shall organize by electing a President, Vice President and Secretary to serve for a period of one year. [Ord. 04-019, 3-9-04.]
6.31.080 Transaction of business.
A majority of the Fair Board shall constitute a quorum necessary for the transaction of business. All actions of the Fair Board shall be determined by a majority vote at a meeting of which a quorum is present; provided, that where state law or county resolution requires a vote larger than the majority of a quorum, such provisions shall govern.
Roberts’ Parliamentary Rules shall govern the conduct of the regular and special meetings of the Fair Board.
The Executive Committee shall have the authority to act for the Fair Board in emergency situations or when circumstances do not warrant the assembly of the entire Fair Board. Such actions of the Executive Committee shall be placed on the agenda of the next regular Fair Board meeting. [Ord. 04-019, 3-9-04.]
6.31.090 Meeting dates.
The Fair Board shall establish a schedule of meeting dates at its November meeting for the conduct of its regular business. The President or the majority of the Fair Board shall call any additional or special meetings that they shall deem necessary to conduct the affairs of the organization and shall give proper notice by following the rules of the Open Public Meetings Act. The Executive Committee shall have authority to cancel Fair Board meetings when in its judgment a meeting is not necessary. [Ord. 04-019, 3-9-04.]
6.31.100 Committees.
In addition to the Executive Committee as provided in CCC 6.31.060, the Fair Board may establish such standing committees and special committees as it deems necessary to performance of its duties. Committee membership is not limited to members of the Fair Board, but the committee chair shall, in all cases, be a Fair Board member. Vacancies on committees shall be filled by appointment with consent of a majority of the Fair Board. [Ord. 04-019, 3-9-04.]
6.31.110 Committee responsibilities and authority.
The committee chair shall have the authority to call his or her own committees to study and prepare data for the Fair Board, and to identify and evaluate any recommended action to the Fair Board and to the Visitor and Community Services Director. The committee shall make regular reports to the Fair Board. [Ord. 04-019, 3-9-04.]
6.31.120 Director’s responsibilities.
The Visitor and Community Services Director, as an appointee of the Board of County Commissioners, shall be the executive authority responsible for carrying out the policies of the Board of County Commissioners and programs of the Fair Board, and shall be responsible for the detailed operation, production and management of the annual fair, as described in the job description for this position. [Ord. 04-019, 3-9-04.]
6.31.130 Manager’s licensing agreement authority.
Repealed by Ord. 04-134. [Res. 96-084, § 7A, 5-28-96.]
6.31.140 Membership in Washington Fairs Association.
The Cowlitz County Fair shall be a member of the Washington Fairs Association and shall pay dues to that Association. This does not limit the fair’s membership in other associations. Participation expenses of Fair Board members and Visitor and Community Services Director shall be a proper charge against the Exposition Center Budget, when funds allow. [Ord. 04-019, 3-9-04.]
6.31.150 Admissions to the fair and exposition events.
When services provided or work performed are of equal or greater value and when services are essential to the success of the event, the Fair Board, with concurrence of the Visitor and Community Services Director, may issue admission passes. [Ord. 04-019, 3-9-04.]