Chapter 6.32
RODEO BOARD RULES
Sections:
6.32.005 Rodeo Board established.
6.32.010 Rodeo Board responsibilities.
6.32.020 Rodeo Board membership.
6.32.030 Members’ attendance, participation and removal.
6.32.070 Election of officers.
6.32.080 Transaction of business.
6.32.110 Committee responsibilities and authority.
6.32.120 Director’s responsibilities.
6.32.150 Admissions to the rodeo.
6.32.005 Rodeo Board established.
The Board of County Commissioners shall be responsible for the general management of the rodeo at the Cowlitz County Fair and shall establish the Rodeo Board, with such Board to be organized according to the provisions of this chapter to fulfill the responsibilities assigned to it. [Ord. 04-020, 3-9-04.]
6.32.010 Rodeo Board responsibilities.
The Rodeo Board shall be responsible for making recommendations for the general development, production and operation of the rodeo at the annual County Fair and other events. The Board of County Commissioners shall be the policy-making body for the rodeo.
The Rodeo Board may create committees as provided in CCC 6.32.100 as it deems necessary to the performance of its duties. The Board of County Commissioners shall hire a Visitor and Community Services Director and such other personnel as it deems necessary to assist the Rodeo Board in performing its duties. [Ord. 04-132, 6-15-04; Ord. 04-020, 3-9-04.]
6.32.020 Rodeo Board membership.
The Rodeo Board shall consist of at least seven but not more than eleven voting members appointed for four-year terms by the Board of County Commissioners. Rodeo Board member terms shall be staggered so that no more than three members of the Rodeo Board shall have terms expiring in any year.
Terms shall begin on November 1st.
The Rodeo Board shall include as a nonvoting member the Visitor and Community Services Director or his designee. [Ord. 04-020, 3-9-04.]
6.32.030 Members’ attendance, participation and removal.
It is expected by the Board of County Commissioners that members of the Rodeo Board are and shall remain interested in the advancement of the mission of the Rodeo Board and will devote all possible time to the promotion and development of the annual rodeo and other related events, and to their responsibilities as Rodeo Board members. A condition of membership on the Rodeo Board shall be regular participation in the meetings of the Rodeo Board and its appointed committees. Any Rodeo Board member who misses three consecutive meetings, except in the case of illness or when excused by the Rodeo Board, shall no longer be on the Rodeo Board. The Board of County Commissioners also has the power to remove an existing member. Such a position would automatically become vacant and the Board of County Commissioners shall appoint a successor. The Rodeo Board may suggest individuals to be appointed to the Board of County Commissioners for their consideration. [Ord. 04-132, 6-15-04; Ord. 04-020, 3-9-04.]
6.32.040 Vacancies.
When a vacancy occurs in the Rodeo Board due to a resignation or for other reasons, the Board of County Commissioners will make an appointment to fill the unexpired term. The Rodeo Board may suggest individuals to be appointed to the Board of County Commissioners for their consideration. [Ord. 04-132, 6-15-04; Ord. 04-020, 3-9-04.]
6.32.050 Officers.
The Rodeo Board shall elect from among its members a President, Vice President and Secretary. The immediate past President shall be an officer. Officers shall serve for one year. [Ord. 04-020, 3-9-04.]
6.32.060 Officers’ duties.
The duties of the officers shall be as follows:
The officers shall constitute the Executive Committee.
A. President: performs all duties usually prescribed for the office; conducts meetings; shall be responsible for the functioning of committees appointed and shall serve as an ex officio member of all committees.
B. Vice president: performs all duties of the President in case of the President’s absence.
C. Secretary: acts as recording secretary for the Rodeo Board and cooperates with the Visitor and Community Services Director in handling the Rodeo Board’s correspondence.
D. Immediate Past President: shall act as consultant to the Rodeo Board and carry out assignments as determined by the Rodeo Board. [Ord. 04-020, 3-9-04.]
6.32.070 Election of officers.
At the first meeting in November of each year, the Rodeo Board shall organize by electing a President, Vice President and Secretary to serve for a period of one year. [Ord. 04-020, 3-9-04.]
6.32.080 Transaction of business.
A majority of the Rodeo Board shall constitute a quorum necessary for the transaction of business. All actions of the Rodeo Board shall be determined by a majority vote at a meeting of which a quorum is present; provided, that where state law or county resolution requires a vote larger than the majority of a quorum, such provisions shall govern.
Roberts’ Parliamentary Rules shall govern the conduct of the regular and special meetings of the Rodeo Board.
The Executive Committee shall have the authority to act for the Rodeo Board in emergency situations or when circumstances do not warrant the assembly of the entire Rodeo Board. Such actions of the Executive Committee shall be placed on the agenda of the next regular Rodeo Board meeting. [Ord. 04-020, 3-9-04.]
6.32.090 Meeting dates.
The Rodeo Board shall establish a schedule of meeting dates at its November meeting for the conduct of its regular business. The President or the majority of the Rodeo Board shall call any additional or special meetings that they shall deem necessary to conduct the affairs of the organization and shall give proper notice by following the rules of the Open Public Meetings Act. The Executive Committee shall have authority to cancel Rodeo Board meetings when in its judgment a meeting is not necessary. [Ord. 04-020, 3-9-04.]
6.32.100 Committees.
In addition to the Executive Committee as provided in CCC 6.32.060, the Rodeo Board may establish such standing committees and special committees as it deems necessary to performance of its duties. Committee membership is not limited to members of the Rodeo Board, but the committee chair shall, in all cases, be a Rodeo Board member. Vacancies on committees shall be filled by appointment with consent of a majority of the Rodeo Board. [Ord. 04-020, 3-9-04.]
6.32.110 Committee responsibilities and authority.
The committee chair shall have the authority to call his or her own committees to study and prepare data for the Rodeo Board, and to identify and evaluate any recommended action to the Rodeo Board and to the Visitor and Community Services Director. The committee shall make regular reports to the Rodeo Board. [Ord. 04-020, 3-9-04.]
6.32.120 Director’s responsibilities.
The Visitor and Community Services Director, as an appointee of the Board of County Commissioners, shall be the executive authority responsible for carrying out the policies of the Board of County Commissioners and programs of the Rodeo Board, and shall be responsible for the detailed operation, production and management of the annual rodeo, as described in the job description for this position. [Ord. 04-020, 3-9-04.]
6.32.150 Admissions to the rodeo.
When service provided, or work performed, are of equal or greater value and when services are essential to the success of the event, the Rodeo Board, with concurrence of the Visitor and Community Services Director, may issue admission passes. [Ord. 04-020, 3-9-04.]