Chapter 2.60
PUBLIC RECORDS INDEXES AND RECORDS REQUESTS UNDER THE PUBLIC DISCLOSURE ACT
Sections:
2.60.020 Order regarding public records index.
2.60.010 Findings.
(a) RCW 42.17.260 requires all cities and public agencies to maintain and make available a current index of all public records.
(b) The RCW also states that if maintaining such an index would be unduly burdensome, or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome.
(c) When such an order is made, all indexes maintained by that city must be made available to provide identifying information on those records, which are available for inspection and/or copying.
(d) The city of Fircrest is comprised of eight departments, their divisions and subdivisions, which maintain separate record-keeping systems for the indexing of records and information.
(e) Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems and databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records.
(f) The city will fully comply with the provisions of the RCW as they relate to the Public Disclosure Act under Chapter 42.17 RCW. (Ord. 1344 § 1, 2004).
2.60.020 Order regarding public records index.
Based upon the findings set forth in FMC 2.60.010, and pursuant to RCW 42.17.260(4)(a), the city council orders the following:
(a) The city of Fircrest is not required to maintain an all-inclusive index of public records, due to findings of the city council that the requirement is unduly burdensome and such a list is nearly impossible to create and/or maintain.
(b) The city of Fircrest shall make available all public records and any indexes created for internal use upon request by any citizen. Said indexes shall be maintained and released in order to obtain those records which are public and not protected by the exemption portion of the statute, namely RCW 42.17.310. (Ord. 1344 § 1, 2004).