Chapter 2.60
BIDS AND BIDDING
Sections:
2.60.010 Compliance with notice of invitation and regulations.
2.60.030 Acceptance procedure.
2.60.040 Date of call for bids – Newspaper notice.
2.60.050 Public work or improvement – Bid required.
2.60.055 Public work or improvement – Small works roster.
2.60.060 Purchase in excess of $7,500.
2.60.010 Compliance with notice of invitation and regulations.
All bids offered by persons, associations or corporations desiring to sell or supply material, equipment, supplies or services to or purchase the same from the city shall comply strictly with the terms of the notice of invitation for bids and the specifications or general conditions issued or published by the city in connection therewith, together with all state laws relating to public works’ contracts, the terms of which shall be deemed included in such specifications or general conditions whether or not they are expressly set out therein. (Ord. 5 § 1, 1953).
2.60.020 Bid receipt.
The bids shall be received by the city manager or other city agency designated in such notice at all times during regular business hours, and shall be presented to the city council by the city manager or other prescribed agency at the time specified in said notice for the opening of such bids. (Ord. 5 § 2, 1953).
2.60.030 Acceptance procedure.
The city through its council or other authorized agency may give oral acceptance on any bid in open meeting at the time of opening the bids, or may take such bids under consideration and thereafter communicate written acceptance of such bid or bids as is deemed proper by such council or other agency, at any time within the period set by the notice of invitation to bid, the general conditions or other specifications issued in connection with the proposed transaction. The council may let the contract to the lowest responsible bidder or may, by resolution, reject any or all bids and make further calls for bids in the same manner as the original call. If no bid is received on the first call the council may re-advertise and make a second call or may enter into a contract without any further call or may purchase the supplies, material or equipment and perform the work or improvement by day labor. (Ord. 353 § 1, 1979; Ord. 5 § 3, 1953).
2.60.040 Date of call for bids – Newspaper notice.
The city, through the city manager or the city manager’s designee, shall call for bids annually in the designated official newspaper for advertising or printing of all newspaper publications of notices required by state law or by city ordinance. (Ord. 701 § 1, 2003; Ord. 389 § 1, 1981; Ord. 6 § 1, 1953).
2.60.050 Public work or improvement – Bid required.
All contracts for any public work or improvement shall be let at public bidding upon posting notice calling for sealed bids for the work. The notice shall be posted in a public place in the city and by publication in the official newspaper at least 13 days before the last date for opening the bids.
However, the city council, by resolution, may construct any public work or improvement without calling for bids whenever: (1) the estimated costs of the work or improvement, including cost of labor, materials, supplies and equipment, will not exceed $45,000, or the sum required in state law, whichever is higher, if more than one craft or trade is involved with the public works; or (2) will not exceed $30,000, or the sum required in state law, whichever is higher, if a single craft or trade is involved with the public works; or (3) the public works project is street signalization or street lighting. (Ord. 701 § 1, 2003; Ord. 553 § 1, 1992; Ord. 353 § 2, 1979; Ord. 215 § 4, 1969; Ord. 6 § 2, 1953).
2.60.055 Public work or improvement – Small works roster.
In addition to the provision set forth in NPMC 2.60.050 regarding bids for public work or improvements, the city manager is authorized to enter into a contract with MRSC, in accordance to provisions of NPMC 3.70.010, for small works roster services. The database will consist of all contractors who have requested to be on the roster and who are, where required by law, properly licensed or registered in this state. Whenever the cost of a public work or improvement, including materials, supplies and equipment, will not exceed $200,000 or the sum required by state law, whichever is higher, the city manager, with approval of the city council, may invite proposals from all appropriate contractors on the MRSC roster; provided, that whenever possible, the city manager shall invite at least one proposal from a minority or woman contractor who is qualified to perform the work or improvement. The invitation shall include an estimate of the scope and nature of the work to be performed, and materials and equipment to be furnished. When awarding a contract for work or improvement referenced in this section, the city shall award the contract to the contractor submitting the lowest responsible bid. (Ord. 816 § 1, 2008; Ord. 701 § 1, 2003; Ord. 553 § 2, 1992; Ord. 353 § 3, 1979).
2.60.060 Purchase in excess of $7,500.
Any purchase of supplies, material, equipment or services other than professional services, except for public work or improvement, where the cost exceeds $7,500, shall be made upon call for bids; provided, that this limitation shall not apply to any purchase of materials at auctions conducted by government entities. Advertisement and competitive bidding may be dispensed with regarding purchases between $7,500 and $15,000 by a resolution of the city council providing for:
(1) A procedure for securing telephone, written, or electronic quotations from enough vendors to assure establishment of a competitive price; and
(2) Awarding such contracts for purchase of materials, equipment, or services to the lowest responsible bidder; and
(3) After the award is made, the bid quotations shall be open to public inspection and shall be available by telephone inquiry. (Ord. 701 § 1, 2003; Ord. 553 § 3, 1992; Ord. 353 § 4, 1979; Ord. 215 § 5, 1969; Ord. 6 § 3, 1953).