Chapter 1.138
DATA PROCESSING SERVICE CHARGES
Sections:
1.138.030 Computer time usage.
1.138.040 Chargeable programming time.
1.138.050 Purchase of software.
1.138.010 Generally.
The direct costs of data processing services shall be calculated and charged to the users as set out in Sections 1.138.020 through 1.138.060. (Res. 84-95 (part), 12/4/84).
1.138.020 Rental equipment.
The formula for determining the cost of renting equipment is as follows:
|
Total Depreciation + Total Cost of Maintenance |
= |
Rental charge for single unit per equipment type |
|
Total Number of Units in Equipment Type |
(Res. 84-95 § 1, 12/4/84).
1.138.030 Computer time usage.
The formula for determining the cost of computer time usage is as follows:
|
Total System Depreciation* + Total System Maintenance |
= |
Hourly Charge |
|
Hours of Use |
* All D.P. hardware not charged to individual users will be included in system depreciation and maintenance.
(Res. 84-95 § 2, 12/4/84).
1.138.040 Chargeable programming time.
An hourly labor charge based on gross salary plus all benefits (including holiday, vacation and sick leave) and payroll taxes. (Res. 84-95 § 3, 12/4/84).
1.138.050 Purchase of software.
The user will pay the actual cost as per contract for the purchase of software. (Res. 84-95 § 4, 12/4/84).
1.138.060 Indirect costs.
Indirect costs will be computed as follows: The following applies to Sections 1.138.020 and 1.138.030 and will be assigned through the use of a multiplier.
|
|
Operating budget (excluding capital outlay) |
|
+ |
Departmental Depreciation |
|
= |
Operational Cost |
|
|
Projected Equipment Rental Charges |
|
+ |
Projected Computer Time Charges |
|
= |
Projected Total Charges |
|
|
Total Operating Costs |
= Indirect Cost Multiplier |
|
|
Total Projected Charges |
Each user will be billed monthly for direct rental and time charges adjusted by the indirect cost multiplier. Chargeable programming time and new software purchases will be charged without adjustment for indirect costs. (Res. 84-95 § 5, 12/4/84).
1.138.070 Use of fund.
All moneys collected as depreciation within this fund shall be limited as to use to the replacement or enhancement of the data processing equipment currently owned by this fund. (Res. 84-95 (part), 12/4/84).