Chapter 2.08
CITY CLERK-TREASURER*
Sections:
2.08.010 Offices of clerk and treasurer merged.
2.08.020 Qualifications, education and experience.
2.08.050 Illustrative examples of work.
*For statutory provisions authorizing code cities to merge the offices of city clerk and city treasurer, see RCW 35A.12.020.
2.08.010 Offices of clerk and treasurer merged.
The office of clerk-treasurer is now and shall remain as one office. The clerk shall perform all duties which shall or would be performed by a treasurer. (Ord. 285 § 1, 1978).
2.08.020 Qualifications, education and experience.
(1) Qualifications Required. The following qualifications shall be required:
(a) Knowledge of methods, practices and terminology used in bookkeeping office methods and practices including use of adding machine, typewriter, copier and mimeograph;
(b) Filing;
(c) Ability to maintain responsibility for a variety of activities without regular direction;
(d) Formulate and implement sound clerical procedures, plan and meet deadlines, speak and write clearly, type accurately, and, as individual will be working with the public, a neat appearance.
(2) Education. High school level or the equivalent with office experience in bookkeeping and typing and filing shall be required.
(3) Experience. On-the-job training. (Ord. 285 § 2, 1978).
2.08.030 Duties generally.
The duties of the clerk-treasurer shall be as set forth in this section and KMC 2.08.040 and 2.08.050.
(1) The clerk-treasurer shall supervise all phases of the clerk-treasurer's department for conformation to city ordinances and state laws pertaining to the maintenance of city records and accounting of municipal funds.
(2) This class is characterized by its individual responsibility for the establishment and maintenance of the city's accounting system. (Ord. 285 § 2, 1978).
2.08.040 Controls over work.
(1) The clerk-treasurer shall receive general instructions upon initial assignment in terms of overall purpose, scope of work and the guidelines to follow.
(2) The clerk-treasurer shall complete work with little or no technical supervision being responsible for independently establishing and maintaining appropriate accounting and city records.
(3) The mayor is consulted regarding unusual problems or precedent-setting matters.
(4) Accounting records are audited annually by representatives from the office of the State Auditor. (Ord. 285 § 2, 1978).
2.08.050 Illustrative examples of work.
Illustrative examples of work of the clerk-treasurer shall be as follows:
(1) Prepares bookkeeping entries for single-entry posting, double ledger, reviews vouchers, invoices and other claims for payment to determine accuracy and completeness and to resolve discrepancies; compares propriety of account coding, checks account balances and other input or other proof data;
(2) Posts to one or more general or special books of account such as cash receipts, disbursements, checking accounting, ULIDs, warrant book, etc.; checks account balance of cash drawer and deposits money;
(3) Prepares payroll, credits withholding and other deduction and posts to various accounts, prepares warrants for own signature; assists in the preparation of the fiscal budget to be presented to the city council;
(4) Types and files correspondence, reports and city documents such as ordinances, resolutions, annexation filings, etc.;
(5) Prepares individual billings of monthly water and sewer charges for services, hookups, dog tag issuance; issues building permits, business licenses; accepts traffic fines, utility service money, and accepts and receipts zoning ordinance change fees; registers voters and draftees, if called upon;
(6) Attends city council meetings, records minutes by hand, types minutes up, notifies the newspaper and radio of important or pertinent information relating to city activities;
(7) Orders office supplies for own office and other departments and checks inventory; performs minimal secretarial work for the marshal. (Ord. 285 § 2, 1978).